2005 04 04

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

April 4, 2005

The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Mattix.

INVOCATION: Commissioner Mattix.

PLEDGE OF ALLEGIANCE: Commissioner Lewark-Wood.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the agenda as amended. The motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Tucker approve the minutes of March 17, 21 and 28, 2005 as presented by the County Clerk. The motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Tucker to approve invoices in the amount of $92,754.05 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

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MONTGOMERY COUNTY ACTION COUNCIL – AMAZON.COM EXPANSION:

Mr. Dennis Pruitt, MCAC Director, Jeff Morris, Coffeyville City Manager, Brian Calvin and Steve Tuszynski, both representing Amazon.com, appeared before the Board to request a public hearing be approved for economic development tax incentives. Last year Amazon.com expanded their facility at a cost of 1.5 million dollars and added 94 employees. Presently there is a need for three (3) more of the “pick” modules at an estimated cost for the expansion of 6 million dollars. Approximately 20 additional employees will be added and possibly more. Current employment is 430 employees.

The request is for a hearing in early May. The city of Coffeyville supports the tax incentive for the expansion. Request for the hearing for economic development was approved and the hearing date was set.

ACTION: A motion was made by Commissioner Lewark-Wood to approve the request for a Public Hearing and set the hearing date for May 2^nd, 2005 at 9:15 AM for economic development tax incentive for the planned expansion at Amazon.com. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-79

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ENGAGEMENT LETTER FOR AUDIT – HUTINETT, SCHLOTTERBECK & BURNS:

Harley Schlotterbeck met with the Board and presented the Engagement Letter for the audit for 2004. He explained the increase is 2.68% over last year ($400.00 increase) and the cost is $15,300.00. The following action was taken:

ACTION: A motion was made by Commissioner Lewark-Wood to approve the Engagement Letter for the audit for 2004 with the firm of Hutinett, Schlotterbeck and Burns in the amount of $15,300.00. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

RES. NO. 05-80

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PUBLIC WORKS:

Barbara Curtis, Public Works Director, presented the weekly written report. The following items were discussed: 5-Year Bridge Plan, Request permission to solicit quotes for Biennial Bridge Inspection; Request permission to solicit quotes for Bridge design of County Bridge No. 1211 northwest of Caney; Major Bridge Replacement Status; and Request permission to solicit quotes for the Groundwater Monitoring Wells at the County landfill. As a result, the following actions were taken:

ACTION: A motion was made by Commissioner Mattix to approve the request from the Public Works Coordinator to solicit quotes for Biennial Bridge Inspection. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

ACTION: A motion was made by Commissioner Tucker to approve the request from the Public Works Coordinator to solicit quotes for Bridge design of County Bridge No. 1211 northwest of Caney. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

ACTION: A motion was made by Commissioner Mattix to approve the request from the Public Works Coordinator to solicit quotes for the Groundwater Monitoring Wells at the County landfill. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Discussed the request delineating where the right-of-way is on the Wallick property in Sycamore Township. This was a discussion form a previous meeting with the Board and Mr. Wallick.

Discussed roadwork and road markings and the hiring of temporary summer help. No action was taken.

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OTHER COUNTY BUSINESS:

Discussed secretary position in executive session.
Reappointment of Department Heads set for Monday, April 11, 2005.
Sheriff Stan Veach presented Agreement with Corp of Engineers for Lake Patrol. The hourly rate is set at $29.25 per hour for 306 hours for a total of $8950.50 to be paid to Montgomery County. The hourly rate is for county personnel and equipment furnished for the lake patrol. Commissioner Tucker questioned the hourly rate and was advised it was at 1&1/2 times the hourly rate of the deputy with the remainder of the $29.25 per hour for the use of county patrol cars. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to authorize the Chairman to sign, on behalf of Montgomery County, the agreement between Montgomery County and the Corp of Engineers for Lake Patrol for a total of 306 hours at an hourly rate of $29.25, this including the deputy and county patrol car. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - No

Commissioner Lewark-Wood – Yes

RES. NO. 05-81

Cereal Malt Beverage License – Caney Golf Course

ACTION: A motion was made by Commissioner Mattix to deny the cereal malt beverage license application by Caney Golf Course due to the inspection finding the egress doors open in. Application will come before the Board again once the doors have been changed and approved by the Montgomery County Rural Fire Director. Motion was seconded by Commissioner Tucker.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - No

Commissioner Lewark-Wood – Yes

RES. NO. 05-82

A request was made by the Leadership Independence Class to use the Judicial Center Basement all day on April 7^th. The Board approved the request.

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EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 10:33 AM to return at 10:50 AM to discuss non-elected personnel. Motion was seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

Returned to session at 10:50 AM with no action taken and no decisions made.

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ADJOURNMENT: 10:55 AM

ACTION: Motion by Commissioner Tucker, seconded by Commissioner Lewark-Wood.

ROLL CALL VOTE – Commissioner Mattix - Yes

Commissioner Tucker - Yes

Commissioner Lewark-Wood – Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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LEE MATTIX, Chairman

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GENE TUCKER, Member

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BILLIE LEWARK-WOOD, Member

ATTEST:

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County Clerk

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