BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
January 31, 2005
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Mattix.
INVOCATION: Commissioner Lewark-Wood.
PLEDGE OF ALLEGIANCE: Commissioner Tucker.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Tucker to approve the agenda as amended. The motion was seconded by Commissioner Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Wood approve the minutes of January 24, 2005 as presented by the County Clerk and amended as follows:
FARMLAND/COFFEYVILLE RESOURCES Jim Shontz, County Appraiser does not believe this figure is correct for the amount of taxes paid to the county. These figures will be confirmed for differences in the amount of taxes. Mr. Shontz also questioned the amount of fair market value being set at 8 million dollars and should have been appraised at least for 30 million dollars. He recommends an outside fee appraiser.
The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Tucker to approve invoices in the amount of $217,460.64 and $569,027.72 as presented by the County Clerks office. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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GRIEVANCE COMMITTEE RECOMMENDATION:
The Alta Lewis Grievance Committee report was presented by Ruth Bardwell with Marilyn Calhoun and Paul Gillman, committee members also present. The recommendation to the Board of County Commissioners by the Committee stated, After reviewing all the relevant information concerning Altas grievance, we have determined that her grievance is unfounded. The Board of County Commissioners thanked the Committee for their participation and the following action was taken:
ACTION: A motion was made by Commissioner Mattix to accept and endorse, as the official action of the Board of County Commissioners, the recommendation to deny the grievance of Alta Lewis and to uphold the recommendation of the Committee as a binding decision of the Board.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
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HUMAN RESOURCES POSITION QUESTIONAIRE, DEPARTMENT LUNCHEONS, & COUNTY CREDIT CARDS:
Liz Schwatken, Human Resources Director, presented a list of current credit card holders and a list of departments requests for credit cards. Requests are as follows: County Commissioners (1); Environmental Health/Zoning (1); Family & Children Service Center (2); Register of Deeds (0); Emergency Preparedness (1); County Treasurer (1); County Clerk (1); County Appraiser (3); Rural Fire (1); County Attorney (2); Department of Corrections (1); Public Works (1); County Health (2); Human Resources (0); Sheriff (6); and Community Corrections (1) for a total of 24 cards to be issued. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to accept the list for requests and issue county credit cards as follows: County Commissioners (1-Lee Mattix); Environmental Health/Zoning (1-Scott Barnhart); Family & Children Service Center (2-Gloria Meadows and Mark Charest); Register of Deeds (0); Emergency Preparedness (1-Steve Coltharp); County Clerk (1-Charlotte Scott Schmidt); County Treasurer (1-Nancy Clubine); County Appraiser (3-Jim Shontz, Kathy Craig and Cherryl Carter); Rural Fire (1-Wilbur Schwatken); County Attorney (2-William Cullins and Elaine Glines); Department of Corrections (1-Robert Booth); Public Works (1-Barbara Curtis); County Health (2-Ruth Bardwell and Carolyn Muller); Human Resources (0); Sheriff (6-Stan Veach, Sid Howell, Ron Wade, Richard George, Pat Alexander and Mike McCartney); and Community Corrections (1-Kurtis Simmons) for a total of 24 cards to be issued. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Ms. Schwatken presented the question on the department luncheon and menu. She was instructed to begin the luncheons the last Monday in February and to schedule the menu to be served.
She advised the Board the Blue Cross/Blue Shield is due to renew and they have advised that Montgomery Countys premium will decrease by 1.5%. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to renew the Montgomery County Health Plan with Blue Cross/Blue Shield effective April 1, 2005 through
March 31, 2006. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
EXECUTIVE SESSION: A motion was made by Commissioner Tucker to recess to Executive Session at 10:00 AM to discuss non-elected personnel with Human Resources Director Liz Schwatken and Environmental Health Director Scott Barnhart present. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
Returned to session at 10:10 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Deed to 40 strip of land from Montgomery County to City of Independence; Work report; Road rock prices; Request to bid corrugated pipe; Submission of original Drug and Alcohol Testing Policy; Major Bridge Replacement Status; and requested to schedule a work session. As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the request to bid corrugated pipe to include 12, 18 and 21 plus bands at an estimated cost of $10,000.00. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
ACTION: A motion was made by Commissioner Mattix to accept the Drug and Alcohol Testing Policies covering Federal Regulated employees and non-regulated county employees. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-30
Jim Fisher, Transystem, Independence, Kansas, presented information on the 40 strip of land and explained the need of a deed from the county to the city of Independence to clean up ownership before replatting. He presented a quit-claim deed for the approval of the Board. The following action was taken:
ACTION: A motion was made by Commissioner Lewark-Wood to authorize the Chairman of the Board to sign on behalf of Montgomery County, the deed to the City of Independence for a strip of land 40 wide off of the North side of Lots Nine and Ten (9 & 10) in Blk 3 and 9 and 10 in Blk 4 Highland Park Addition to the city of Independence, Kansas. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-31
A work session was scheduled with Road and Bridge Department from 10:00 AM to 12:00 Noon at the next regular meeting of the Board of County Commissioners.
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JUVENILE JUSTICE AUTHORITY DUANE POWELL J.A.B.G. CARRYOVER:
Duane Powell, Director, presented a request to the Board for a cash match of $900.00 for a Juvenile Authority Block Grant in the amount of $9,000.00. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to authorize the matching funds for the Juvenile Authority Block Grant in the amount of $9,000.00 with the County match to be $900.00. This will be debited from County General Operating Fund. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-32
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COMPUTER DEPARTMENT KEN COLLINS VACATION CARRY OVER:
Ken Collins, Computer Director, requested permission to carry over some of his vacation until a replacement is hired for Mike Zinsers vacant position due to his resignation. The following action was taken:
ACTION: A motion was made by Commissioner Tucker to approve the carry over of vacation time for Ken Collins. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-33
Mr. Collins also addressed the number of individual e-mail addresses that will be available through Cable One. Twenty addresses will be available and each address over 20 will be at a cost of $5.00 per address. The Sheriff has requested four (4) additional addresses for his office. Mr. Collins explained the dial-ups will be available at $19.95 per dial-up and he requested two (2) at this time. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve two (2) dial-ups and four (4) additional e-mail addresses on the Cable One internet system to be used by the county. The four (4) additional e-mail addresses are to be used in the Sheriffs Department at a total cost of $20.00 per month to be paid from the Sheriffs budget. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-34
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OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to approve abatements in the total amount of $416,321.87 as presented. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
ACTION: A motion was made by Commissioner Tucker to appoint Jim Barnett to the Montgomery County Planning and Zoning Board of Appeals, term to expire December, 2007. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-35
ACTION: A motion was made by Commissioner Lewark-Wood to approve a draw down of $5,000.00 from Special Law Enforcement Fund to Drug Task Force Account. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-36
ACTION: A motion was made by Commissioner Mattix to approve the following appointments for representatives from the Board of County Commissioners:
The motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-37
It was decided by the Board the Emergency Preparedness Coordinator will continue to serve as the A.D.A. Coordinator.
ACTION: A motion was made by Commissioner Tucker to authorize the Chairman of the Board to sign on behalf of Montgomery County, the agreement for Indigent Legal Services (Non-Felony) for the District Court of Montgomery County, Kansas effective April 1, 2005 and extend for an initial period of nine (9) months until the 31st day of December, 2005. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-38
ACTION: A motion was made by Commissioner Tucker to rescind Resolution 05-25 approving the payment of Kansas Association of Counties Dues for the year 2005 and Montgomery County will not join this year. Motion was seconded by Commissioner Lewark-Wood.
ROLL CALL VOTE Commissioner Mattix - No
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-39
Commissioner Lewark-Wood requested that discussion on the probationary completion hourly increases be discussed at the next meeting . A list of employees hired after the resolution ending increases after probation completion will be complied by the payroll clerk.
9. Employee Status Changes L. G. Simmons Kelly Littlepage
ACTION: A motion was made by Commissioner Lewark-Wood to approve L. G. Simmons to be hired at $9.00 per hour as dispatcher and an increase from $9.50 to $9.65 per hour for Kelly Littlepage as Senior Dispatcher. Motion was seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
RES. 05-40
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ADJOURNMENT: 11:02 AM
ACTION: Motion by Commissioner Lewark-Wood, seconded by Commissioner Tucker.
ROLL CALL VOTE Commissioner Mattix - Yes
Commissioner Tucker - Yes
Commissioner Lewark-Wood Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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LEE MATTIX, Chairman
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GENE TUCKER, Member
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BILLIE LEWARK-WOOD, Member
ATTEST:
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County Clerk
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