BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
December 6, 2004
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
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CALL TO ORDER: Commissioner Hey.
INVOCATION: Commissioner Mattix.
PLEDGE OF ALLEGIANCE: Commissioner Taylor
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix approve the minutes of December 6, 2004 as presented by the County Clerk. The motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $241,779.40 as presented by the County Clerk’s office. The motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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ROAD COMPLAINT AND RECOMMENDATIONS FOR COMMISSION:
Mr. Merle Stevenson met with the Board to present request for the following:
1. Adjust salaries for the Commissioners to $100.00 per meeting;
2. Only allow 25% paid by the county on insurance for the Commissioners;
3. Do not allow pagers, cell phones, mileage from home to courthouse for meetings, lap top computers and any other unnecessary “perks”.
Mr. Stevenson requested these changes be made before the “new commissioners” take office.
He also addressed problems with rock for CR 4500 between 2600 and 2800 and also the ditches to be mowed.
No action was taken as a result of this discussion but the road situation will be discussed with Public Works.
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CANEY CITY NEIGHBORHOOD REVITALIZATION PROGRAM:
Mr. Don Whitman, Caney City Administrator and Mr. Dennis Pruitt, representing MCAC, met with the Board to present the Caney City Neighborhood Revitalization Plan and request the approval of the Board. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve the Caney City Neighborhood Revitalization Plan expiring on January 1, 2010 and to enter into an inter local agreement between Montgomery County and the City of Caney for this program. Motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-182
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SUSAN CALDWELL-WEE CARE CHILD CARE CENTER – LAWSUIT COMMUNICATION:
Ms. Caldwell met with the Board insure communication on her situation “lawsuit” is being conveyed to the Board and they are receiving all necessary information as provided. Commissioner Hey stated they had been advised by County Counselor not to discuss the matter since it is in litigation.
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DEPARTMENT OF CORRECTIONS – EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 9:37 AM to discuss non-elected personnel with Julie McConnell, Department of Corrections Supervisor, present to return at 9:57 AM. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
Returned to session at 9:57 AM with no action taken and no decisions made.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator and Vasco Brown, Supervisor, met with the Board to present the weekly written report. The following items were discussed: Rock Report; Work report on 10th Street; Bids for Wheel Loader received; asked that County Counselor review drug current drug and alcohol policy for Road and Bridge; and Employee parking on south side of Judicial Building. As a result of this report, the following action was taken or decisions made:
1. BIDS FOR WHEEL LOADER:
ACTION: A motion was made by Commissioner Taylor to accept and approve the low bid of $74,146 from Martin Tractor, Chanute, Kansas for one (1) 2005 Cat 924G Wheel Loader with full machine warranty for 5 years or 3,000 hours, whichever shall come first and to be debited from Special Equipment Fund. Motion was seconded by Commissioner Hey.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-183
1. Authorized the Public Works Coordinator to request having the County Counselor review the current drug and alcohol policy for Public Works Department.
2. Authorized designating the parking on south side of Judicial Building to be public parking only. This is due to the public entrance being on the south side of building and other entrances being restricted to the public.
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ENVIRONMENTAL HEALTH/ZONING – REZONING APPLICATION:
Scott Barnhart, Environmental Health/Zoning Director, presented a recommendation from the Montgomery County Planning and Zoning Board for rezoning of an area in Woodland View Acres to be rezoned from Residential to Agricultural. The application was submitted by Ted Cromwell and is located south of Independence on Second Street between the incorporated boundary of the city and the subdivision known as “Woodland View Acres”. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to accept the recommendation from the Montgomery County Planning and Zoning Board for rezoning of an area in Woodland View Acres to be rezoned from Residential to Agricultural. The property is owned by Ted Cromwell and is located south of Independence on Second Street between the incorporated boundary of the city and the subdivision known as “Woodland View Acres”. Motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-184
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COMPUTER DEPARTMENT – AS 400 UPGRADE:
Mr. Ken Collins presented information on upgrading the AS 400 to an I5 in order to efficiently run all necessary programs for the County. The Board authorized Mr. Collins to obtain bids for the I5Series.
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COUNTY ATTORNEY – BUDGET AMENDMENT:
Mr. Bill Cullins, County Attorney, requested amendment of his budget due to the increase in case load and the overlapping of salaries for the next two weeks for an assistant County Attorney. The following action was taken:
ACTION: A motion was made by Commissioner Taylor to approve the amendment of the County Attorney’s budget for 2004 to be increased by $21,000.00 to cover unforeseen expenses incurred in his department. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-185
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OTHER COUNTY BUSINESS:
1. Salary Increase Discussion:
ACTION: A motion was made by Commissioner Taylor to authorize a 3.5% per hour salary increase for all county employees funded by county funds and on county payroll as of this date with the exception of the Board of County Commissioners, retroactive to November 1st, 2004. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-186
2. Fence Dispute:
ACTION: A motion was made by Commissioner Taylor to authorize the Public Works Coordinator to have Fred Long, Noxious Weed Director, to compile cost figures for materials and labor for a three (3) strand barb wire fence in accordance with Kansas Statutes, for 1428.7 feet of fencing. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
3. Evaluations for 2004:
Will be discussed at the next meeting.
4. Occupational License for Independence Country Club
ACTION: A motion was made by Commissioner Taylor to approve the issuance of an Occupational License for Independence Country Club expiring December 16th. Motion was seconded by Commissioner Hey.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
RES. NO. 04-187
5. Contract Amendment Request – CDBG 03-PF-309 (Sewer District No. 2):
ACTION: A motion was made by Commissioner Hey to approve the Contract Amendment Request for CDBG 03-PF-309 (Sewer District No. 2) for a time extension on the project. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at
11:20 AM to return at 11:25 AM to discuss non-elected personnel with the County Clerk present. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Returned to session at 11:25 AM with no action taken and no decisions made.
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ADJOURNMENT: 11:35 AM
ACTION: Motion by Commissioner Mattixr, seconded by Commissioner Taylor
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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FRENCH L. HEY, Chairman
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LEE MATTIX - Member
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RUDY M. TAYLOR - Member
ATTEST:
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County Clerk
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