BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
OFFICIAL MINUTES
November 29, 2004
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 8:30 AM at the site for Fence Viewing for Cory Truitt and Gerald Wehmeyer.
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CALL TO ORDER: Commissioner Hey.
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FENCE VIEWING – CORY TRUITT/GERALD AND CAROL WEHMEYER:
The Board, serving as Fence Viewers according to Kansas Statutes, met with all Commissioners present, Paul Kritz, County Counselor, Cory Truitt, Gerald Wehmeyer and Carol Wehmeyer present.
It was decided by the Board and upon the recommendation of Mr. Kritz, to assign the basic obligations for cost of the fence after obtaining information for the cost of a three (3) strand barb wire fence for an approximate distance of 1,42.7 feet. The three (3) strand barb wire is set by Kansas Statute.
A motion was made by Commissioner Taylor and seconded by Commissioner Mattix with Commissioner Hey voting yes to recess at 8:45 AM from the fence viewing to return to the courthouse and regular session.
Returned to session in the Commission Meeting Room at 9:15 AM.
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INVOCATION: Commissioner Taylor.
PLEDGE OF ALLEGIANCE: Commissioner Mattix.
AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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APPROVAL OF MINUTES:
ACTION: A motion was made by Commissioner Mattix approve the minutes of November 15, 2004 as presented by the County Clerk. The motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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APPROVAL OF PAYMENT OF INVOICES:
ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $8993.86 and $181,308.00 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
COMPUTER DEPARTMENT – CAMA SYSTEM:
Ken Collins, Computer Department Director, advised the Board the State of Kansas will be here December 16th to determine the type of equipment and number of units needed to install the new system for Cama for the County Appraiser’s Department.
Mr. Collins also advised the Board the Sheriff’s Department needs an internet connection and discussed changing from Terra World to Cable One for the county internet service. He said it will be a savings and better service. The following action was taken:
ACTION: A motion was made by Commissioner Hey to authorize the Computer Department Director to make a change from Terra World to Cable One for internet service for Montgomery County offices. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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COUNTY INSURANCE PACKAGE RENEWAL:
Mr. Dave Dennis, Doug Buckles representing Newkirk, Dennis & Buckles, Inc. and Ken Winston representing Coffeyville Insurance Associates, presented the renewal package coverage for the County. This package is through Employers Mutual Casualty Company at a rate increase of 2.2% or a raise from $279,129 to $285,297 for complete coverage. Mr. Dennis explained the increase in coverage is due to Workers Compensation experience for the county raising from .98% to 1.15%. Renewal date is December 1, 2004. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to renew the package coverage for the County through Employers Mutual Casualty Company and jointly represented by Newkirk, Dennis & Buckles, Inc. and Coffeyville Insurance Associates at an annual cost of $285,297. Motion was seconded by Commissioner Hey. Debit County General Operating Fund.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
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EXECUTIVE SESSION:
ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 9:52 AM to return at 10:02 AM to discuss non-elected personnel with Liz Schwatken, Human Resources Director present. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
Returned from Executive Session with no action taken and no decisions made.
Discussion: Ms. Schwatken presented a shared leave request to the Board and advised all the criteria had been met according to the Employee Handbook. The following action was taken:
ACTION: A motion was made by Commissioner Mattix to approve shared leave request for Auto Tag and Treasurer’s Office employees as presented by Human Resources Director. Motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-178
Human Resources presented a request from Billie Lewark-Wood to waive the 30 day waiting period on Blue Cross/Blue Shield health insurance. During the period of time between the resignation from the County Treasurer position and the date the insurance would again be in effect, Mrs. Lewark-Wood would be on COBRA in order to have no lapse of insurance.
INSURANCE WAIVER REQUEST (Continued):
The Board questioned Human Resource Director Liz Schwatken on past practice and if she had contacted Blue Cross/Blue Shield regarding the request. She advised the Board Blue Cross/Blue Shield had been contacted and their response was that if it is waived for one individual it will have to be waived for all due to setting a precedent. Regarding past practice, in nine (9) years it had been waived for one individual as a pre-condition for employment in the Auto Tag Office.
Commissioner Mattix stated he did not want to set this as a precedent and would not be in favor of the waiver. Commissioner Hey and Commissioner Taylor agreed and no action was taken.
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PUBLIC WORKS:
Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Road Viewing Request; Rock hauling; Noxious Weed request to purchase chemicals; Building Maintenance request to replace riding mower with a lawn tractor with a blade attachment; and Household Hazardous Waste collection day report. As a result of this report, the following action was taken:
1. Road viewing date set for December 20th at 8:30 AM.
2. Chemical purchase request:
ACTION: A motion was made by Commissioner Taylor to approve the purchase of approximately $60,000 in chemicals for the Noxious Weed Department upon obtaining price quotes by Public Works. Motion was seconded by Commissioner Hey.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-179
3. Building Maintenance – Replacement of riding mower:
ACTION: A motion was made by Commissioner Hey to authorize the Public Works Department to obtain bids for a lawn tractor with a blade attachment to replace the 1990 riding mower currently used. Motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
4. Request purchasing forklift for Noxious Weed Department from department’s capital outlay:
ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Department to obtain bids for a forklift for the Noxious Weed Department to be purchased from Noxious Weed Capital Outlay. Motion was seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
A letter was presented by Ms. Curtis addressing the new Fair Labor Standards Act and its effect on one Public Works employee. She requested consideration for an hourly increase of $1.25 per hour to compensate for overtime for Vasco Brown, Supervisor II due to becoming an Exempt employee. The Board stated Mr. Brown would be required to attend all meetings Ms. Curtis could not attend and perform duties required in her absence. The following action was taken:
ACTION: A motion was made by Commissioner Taylor to approve an hourly increase of $1.25 per hour at 40 hours per week for an annual salary of $36,545.64 for exempt employee Vasco Brown, Supervisor II and Mr. Brown informed of duties required in Ms. Curtis’ absence. Motion was seconded by Commissioner Hey.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - No
Commissioner Taylor – Yes
RES. NO. 04-180
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ENVIRONMENTAL HEALTH – SCOTT ROCK PROPOSED C&D LANDFILL:
Scott Barnhart, Environmental Health/Zoning Director, gave an introduction presentation on establishing a landfill upon a portion of Scott Rock Quarry west of Sycamore for a construction/demolition landfill. He advised the Board the Solid Waste Committee will convene and prepare a recommendation to the Board of County Commissioners. No action was required at this time.
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OTHER COUNTY BUSINESS:
1. Occupational License for Coffeyville Country Club –
ACTION: A motion was made by Commissioner Taylor to approve an occupational License for Coffeyville Country Club. Motion was seconded by Commissioner Hey.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
RES. NO. 04-181
2. Amend October 25, 2004 Minutes –
ACTION: A motion was made by Commissioner Taylor to amend the minutes of the
October 25, 2004 meeting to include Resolution No. 04-168 approving the bid from Wood’s Lumber Company, Independence, Kansas for carpet and installation and tile installation for the Sheriff’s Department in the amount of $4,280.00 and to debit County Building Fund. Motion was seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
RES. NO. 04-168
3. Mrs. Stella Wilson – Road Complaint:
Mrs. Stella Wilson presented a road complaint and request for rock on CR 6000 between CR 5800 and Hwy 400. She also stated CR 4500 is very muddy. Commissioner Mattix will check with Public Works. No action was taken.
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ADJOURNMENT: 10:45 AM
ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix.
ROLL CALL VOTE – Commissioner Hey - Yes
Commissioner Mattix - Yes
Commissioner Taylor - Yes
BOARD OF COUNTY COMMISSIONERS
MONTGOMERY COUNTY, KANSAS
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FRENCH L. HEY, Chairman
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LEE MATTIX - Member
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RUDY M. TAYLOR - Member
ATTEST:
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County Clerk
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