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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES July 12, 2004 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ******** CALL TO ORDER: Commissioner Hey. INVOCATION: Commissioner Taylor. PLEDGE OF ALLEGIANCE: Commissioner Mattix.
AGENDA APPROVAL: ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of June 28, 2004 as presented by the County Clerk. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $171,979.89 and $210,946.65 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** MONTGOMERY COUNTY RURAL FIRE #1 – REQUEST FOR BIDS: Wilbur Schwatken, Montgomery County Rural Fire Director, presented a request to the Board to receive bids for two (2) pumps for Liberty and Sycamore stations new trucks. He also discussed purchasing tires for the Independence station. The tires were approved without bids being under $1,000.00 and the estimated cost for four (4) tires is between $450.00 and $500.00. ACTION: A motion was made by Commissioner Taylor to authorize the Montgomery County Rural Fire Director to obtain bids for two (2) pumps for Liberty and Sycamore stations new trucks. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** MONTGOMERY COUNTY ACTION COUNCIL – 2005 BUDGET DISCUSSION: Dennis Pruitt, MCAC Director, Mike Seller, and Brad Oakes, members of the Executive Committee, met with the Board to present the 2005 budget request. They presented an update on MCAC and goals. The budget request was presented as the same as 2004. No action was taken at this time. A discussion of a review of the neighborhood revitalization plans for Coffeyville and Caney followed with no action taken. A third party agreement for Marty and Susan Roeder’s 1990 Jaguar as collateral for a Micro-Loan was presented for signature of the Chairman.
******** PUBLIC WORKS: Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Rock Report; Woodland West Addition (opinion from Transystems regarding the overlay increasing the flow of surface water); Work Report; Bridge Deck construction; Request for vacation of roads in Twin Springs Subdivision; Vacancy for an Equipment Operator II; and request to purchase a used 1999 ¾ ton Ford Truck to be used by the Work Release Crew. As a result of the discussion of the report, the following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the replacement of an Equipment Operator II and following the necessary steps for hiring at the Operator II – Step 1 position at an hourly rate of $7.92 per hour. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Ms. Curtis reported the used 1999 Ford ¾ Ton Crew Cab truck is no longer available at Quality Motors. An agreement with SBC for Change in Pay Phone Compensation was approved and signed by the Chairman for the pay phone at the Judicial Center.
******** MONTGOMERY COUNTY HEALTH – EXECUTIVE SESSION – NON-ELECTED PERSONNEL: ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 10:30 AM to return at 10:45 AM with Ruth Bardwell, Montgomery County Health Director present to discuss non-elected personnel. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to session at 10:45 AM with no action taken and no decisions made.
******** COMMUNITY CORRECTIONS – 2005 BUDGET AND DIRECTOR’S CONTRACT: Kurtis Simmons, Community Corrections Director, presented a grant approval to be authorized by the Board. The following action was taken: ACTION: A motion was made by Commissioner Taylor to authorize the Community Corrections Director to submit the grant application for funds for 2005 in the amount of $244,135.98 to provide Adult Intensive Supervision Services during FY 2005. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Mr. Simmons presented his employment contract (Director’s Contract) for 2004-2005 to be approved and signed by the Chairman and signed by the Advisory Board Chairperson. The following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the 2004-2005 Director’s Contract for Kurtis Simmons and authorize the Chairman to sign on behalf of Montgomery County. The motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - No Commissioner Taylor – Yes RES. NO. 04-110
******** DEPARTMENT OF CORRECTIONS – PERSONNEL: Jerry Williams, Department of Corrections Administrator, discussed problems in his department with the retention of employees. He requested an increase in wages for ten (10) employees: 5 officers; 4 supervisors and 1 assistant cook position. The following action was taken: ACTION: A motion was made by Commissioner Hey to approve salary changes for four (4) supervisors from $8.17 & $8.40 per hour to $8.50 per hour; five (5) officers from $7.59 to $8.00 per hour; and one (1) assistant cook position from $7.44 to $8.00 per hour effective pay period beginning July 10, 2004. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - No Commissioner Taylor – Yes RES. NO. 04-111 Mr. Williams discussed some repairs that are needed in the jail facility that have been turned in to Public Works.
******** ENVIRONMENTAL HEALTH/ZONING - LEPP GRANTS – UPDATE ON ILLEGAL DUMPING PROGRAM: Scott Barnhart, Environmental Health/Zoning Director, presented the LEPP Grant applications for the signature of the Chairman in the amount of $19,939.00 with a 10% county match of $1,994.00. ACTION: A motion was made by Commissioner Mattix to authorize the Chairman to sign on behalf of Montgomery County, the LEPP Grant application for Environmental Health in the amount of $19,939.00 with a county match of 10%. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - No Commissioner Taylor – Yes RES. NO. 04-112 Illegal Dumping Program: Mr. Barnhart presented revised figures for cleanup of the illegal dump site at 17th & Cherry Streets, Independence, Kansas. The revised estimate totaled $6,482.00. The maximum state contribution is $10,000.00. The following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the estimate for the cleanup of the illegal dumping site at 17th & Cherry Streets, Independence, Kansas, in the amount of $6,482.00 and to enter into a State program for cleanup. Monitoring of the site should take place as soon as possible. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - No Commissioner Taylor – Yes RES. NO. 04-113 A letter from the County Counselor to Mr. David M. Allison, 1030 S. 10th St. Rd, Independence, advising of Violation of Montgomery County Flood Plain Management Regulations was presented to the Board. The letter advised Mr. Allison of a permit being required and that buoyant materials are prohibited from being stored in special flood areas. All offending materials are to be removed within 10 days of the date of the letter (July 6, 2004).
******** COUNTY APPRAISER – BILL HENDRIX – RETIREMENT LETTER: Mr. Bill Hendrix, Montgomery County Appraiser, presented a letter stating his retirement date is effective July 30, 2004. He has served Montgomery County for 12 years. The following action was taken: ACTION: A motion was made by Commissioner Hey to accept the letter of resignation presented by Mr. Bill Hendrix, Montgomery County Appraise, effective July 30, 2004. The letter of resignation was accepted with regrets from Mr. Hendrix. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - No Commissioner Taylor – Yes RES. NO. 04-114
******** BUDGET SESSION – LARRY WRIGHT: A budget session was conducted with Larry Wright present. The budget will possibly be finalized at the next meeting.
******** ADJOURNMENT: 1:45 PM
ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ FRENCH L. HEY, Chairman
_____________________________________ LEE MATTIX - Member
_____________________________________ RUDY M. TAYLOR - Member
ATTEST: _____________________________________ County Clerk |
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