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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES April 26, 2004 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
******** CALL TO ORDER: Commissioner Hey. INVOCATION: Commissioner Mattix. PLEDGE OF ALLEGIANCE: Commissioner Hey. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Hey approve the minutes of April 19, 2004 as presented by the County Clerk. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $17,924.53 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
******** SHERIFF’S DEPARTMENT – GRANT APPLICATION FOR CRIMINAL JUSTICE INFORMATION SYSTEMS PROJECT: Detective Ron Wade, Sheriff Jack Daniels and Shirley Webber met with the Board to present a request for approval to submit a grant application for the Federal Edward Byrne Memorial State and Local Law Enforcement Grant for the Fiscal Year 2005. The grant request is for $136,406.00 with $34,102.00 being matching funds from the County to be taken from VIN monies and Special Law Enforcement Funds. ACTION: A motion was made by Commissioner Hey to approve the grant application presented by the Sheriff’s Department for a Federal Edward Byrne Memorial State & Local Law Enforcement Grant for Criminal Justice Information Systems Project, in the amount of $102,304.00 with a matching fund amount of $34,102.00 to be paid from VIN funds and Special Law Enforcement Fund. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-71
Minutes – April 26, 2004 Page 2
COMMUNITY CORRECTIONS – 2005 FISCAL YEAR COMPREHENSIVE PLAN: Kurtis Simmons, Community Corrections Director, presented the 2005 Fiscal Year Comprehensive Plan for the approval of the Board. The new plan authorizes the addition of one (1) officer to the department. The following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the 2005 Fiscal Year Comprehensive Plan for Community Corrections Department as submitted by the Director and to authorize the Chairman to sign these documents on behalf of Montgomery County. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-72 ******** PURCHASE OF COUNTY PROPERTY – GAIL SMITH: Mr. and Mrs. Gail Smith discussed the purchase of a small piece of county property on South Overlook, Coffeyville. The property is approximately 1acre m/l and is not of any value to the county. Barbara Curtis said there would be no objection to selling this property located on County Road 4500. Commissioner Hey will contact the County Counselor as to the procedure and requirements for selling this parcel. The Smith’s are scheduled to appear at the next Commission Meeting.
******** EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 9:36 AM to return at 9:45 AM to discuss non-elected personnel. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to regular session at 9:45 AM with no action taken and no decisions made. ******** PUBLIC WORKS: Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Road and Bridge projects including dust control; Household Hazardous Waste collections; and Noxious Weed spraying of Musk Thistle. The special project tour is scheduled for Thursday at 7:30 AM to begin with Commissioner Taylor’s district.
******** HUMAN RESOURCES – PAYROLL APPROVAL & EXECUTIVE SESSION: Liz Schwatken, Human Resources Director, met with the Board to request verbal approval for the April 30th payroll. ACTION: A motion was made by Commissioner Taylor to authorize the payroll department to proceed with the April 30th payroll on Friday, April 30th. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 10:17 AM to return at 10:27 AM to discuss non-elected personnel with the Human Resources Director present. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to regular session at 10:27 AM with no action taken and no decisions made. Minutes – April 26, 2004 Page 3
OTHER COUNTY BUSINESS: 1. Rural Fire Coordinator Position Applicants – The Board discussed interviewing applicants for the Montgomery County Rural Fire Coordinator Position. It was decided to appoint a sub-committee of either 3 or 5 members to review the applications and to present recommendations to the Board. Commissioner Hey will contact the 4 city fire chiefs and one industrial representative to serve on the committee. 2. Recessed to Department Head Luncheon at 11:30 AM.
******** ADJOURNMENT: 12:30 PM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ FRENCH L. HEY, Chairman _____________________________________ LEE MATTIX - Member _____________________________________ RUDY M. TAYLOR - Member ATTEST: _____________________________________ County Clerk
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