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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES April 5, 2004 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ******** CALL TO ORDER: Commissioner Hey. INVOCATION: Commissioner Mattix. PLEDGE OF ALLEGIANCE: Commissioner Taylor. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $147.22, $110,971.31 & $146,400.61 as presented by the County Clerks office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** MONTGOMERY COUNTY RURAL FIRE DISTRICT NO. 1 AUCTIONEER BIDS FIRE TRUCK BIDS: Gene Tucker MCRFD#1 Director, presented auctioneer bids for the county auction to be held in May. Bids were as follows: Jim Buchanan, Independence .5.795 Dale Rupert, Coffeyville .2.700 ACTION: A motion was made by Commissioner Taylor to approve the low bid from Dale Rupert, Coffeyville, Kansas for auctioneer services for the county sale to be held in May at a rate of 2.7%. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-53 Bids for F550 Truck were presented by Mr. Tucker. The bids were as follows: Merle Kelly Ford, Inc, Chanute, Kansas $33,703.81 Quality Motors, Independence, Kansas $28,157.81 Perl Chevrolet, Coffeyville, Kansas $32,885.00 Minutes April 5, 2004 Page 2
MCRF#1 TRUCK BIDS (Continued): The Board questioned the F550 Truck being part of the specifications and it limiting the biding for Ford Trucks only. The following action was taken: ACTION: A motion was made by Commissioner Taylor to reject all bids for a truck for Montgomery County Rural Fire District No. 1 and resubmit the bid request to all vendors with specifications omitting the F550 Truck on the bid sheet. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-54 ******** FOUR COUNTY MENTAL HEALTH BID APPROVAL: Steve Robb and Greg Hennen representing Four County Mental Health, presented bids for the new branch office for Four County Mental Health Center, Inc. at Coffeyville. Bids were as follows: Compton Construction Co., Wichita, Kansas $1,773,900 Crossland Construction Co., Columbus, Kansas $1,697,000 Decker Construction Co., Coffeyville, Kansas $1,737,750 ACTION: A motion was made by Commissioner Taylor to approve the low bid from Crossland Construction Co., Columbus, Kansas in the amount of $1,697,000 for the construction of a new branch office for Four County Mental Health Center, Inc. in Coffeyville, Kansas. The motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-55 ******** PROPOSED TRANSFER STATION PAUL PITTS & FLINT KYER: Mr. Paul Pitts of Dual Sanitation, Erie, Kansas and Mr. Flint Kyler of Waste Connections, Bartlesville, Oklahoma, met with the Board to discuss the recommendation from the Montgomery County Solid Waste Committee to approve their request to install a transfer station north of Cherryvale. Scott Barnhart, Environmental Health/Zoning Director was also present. After discussion the following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the recommendation of the Montgomery County Solid Waste Committee to approve the installation of a solid waste transfer station north of Cherryvale. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-56 ******** PUBLIC WORKS: Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Road and Bridge work; Sewer District No. 2; HHW; and Bridges on the 5-year Plan. The following action was taken: ACTION: A motion was made by Commissioner Taylor to approve three bridges to be added to the 5-year plan: Cheyenne Creek NW of Caney; Verdigris E. of Coffeyville on 8th Street and the Overflow on the Verdigris E. of Coffeyville. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Minutes April 5, 2004 Page 3 PUBLIC WORKS (Continued): EXECUTIVE SESSION: A motion was made by Commissioner Hey to recess to Executive Session at 10:32 AM to return at 10:45 AM with Barbara Curtis present to discuss non-elected personnel. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned from Executive Session at 10:45 AM with no action taken and no decisions made. ACTION: A motion was made by Commissioner Mattix to approve Public Works to advertise for an Equipment Operator II at a salary of $7.92 per hour. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-57 ******** OTHER COUNTY BUSINESS: 1. Lake Patrol Contract: ACTION: A motion was made by Commissioner Hey to approve the Lake Patrol Contract for Law Enforcement Services, Elk City Lake, between Montgomery County and the U. S. Army Corps of Engineers March 26, 2004 thru September 26, 2004 for the sum of $9,009.00. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-58 2. Amend Shared Leave Request for Public Works: The Board approved amending the shared leave request previously approved for an employee of the Public Works Department from 108 hours to 148 hours. 3. White Goods - Commissioner Taylor discussed the problem throughout the county with white goods being stored and not being disposed of properly. 4. Executive Session Non-elected personnel: ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 10:55 AM to return at 11:40 AM to discuss non-elected personnel. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor Yes Returned from Executive Session at 11:05 AM with no action taken and no decisions made. 5. Executive Session Non-elected personnel: ACTION: A motion was made by Commissioner Mattix to recess to Executive Session at 11:20 AM to return at 11:25 AM to discuss non-elected personnel. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned from Executive Session at 11:25 AM with no action taken and no decisions made. Minutes April 5, 2004 Page 4 ADJOURNMENT: 11:30 AM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ FRENCH L. HEY, Chairman _____________________________________ LEE MATTIX - Member _____________________________________ RUDY M. TAYLOR - Member ATTEST: _____________________________________ County Clerk
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