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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES March 22, 2004 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM at the road viewing site located on CR1425-12. ******** ROAD CLOSING – CR 1425-12: Commissioner Hey called the road viewing to order. Those present for the viewing were Dr. Warren Newby, Melvin Fields, John Houck, Jake Houck, Board of County Commissioners and the County Clerk. Dr. Newby stated his concern on the west end of the road to be closed that could possibly be a problem to him if the neighboring land on the south were to be sold. He said there would be no problem with the present landowner. He would like to see the west end of the road remain open. After some discussion Dr. Newby agreed with the closing and will contact the present owner concerning a deed to the south half of the closed road in order to assure he would not be land locked. The following action was taken: ACTION: A motion was made by Commissioner Taylor to close a portion of Road 691 (1425-12) as described in Road Record Book 3, Page 184 in the Montgomery County Public Works Office, located in Section 10, Township 35 South, Range 15 East of the 6th Principal Meridian, Montgomery County, Kansas. Being approximately ¾ mile in length and having a right-of-way of 40 feet. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-47 ******** Recessed to Deer Trail Estates road viewing site at 9:20 AM. ******** ROAD VIEWING – DEER TRAIL ESTATES: Commissioner Hey returned to session at 10:15 AM for the purpose of viewing a road closure request in Deer Trail Estates. Those present for the viewing were Alan Wulf, Board of County Commissioners and the County Clerk. There being no opposition to the request, the following action was taken: ACTION: A motion was made by Commissioner Mattix to close all roads, having a right-of-way of 60 feet, whether developed or undeveloped, bordering Lots 10 thru 24 and Lot 38 thru 48 located in the east one half of the Deer Trail Estates Addition, Section 18, Township 33 South, Range 6 East of the 6th Principal Meridian, Montgomery County, Kansas. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-48 ******** Recessed to the Courthouse at 10:25 AM. ******** CALL TO ORDER: Commissioner Hey. INVOCATION: Commissioner Mattix. PLEDGE OF ALLEGIANCE: Commissioner Taylor. Minutes – March 22, 2004 Page 2 AGENDA APPROVAL: ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of March 15, 2004 as presented by the County Clerk. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** MONTGOMERY COUNTY RURAL FIRE DIST. NO. 1 – COUNTY AUCTION: Gene Tucker, Montgomery County Rural Fire District No. 1 Director, advised the Board the County Auction date has been set for May 1st. He requested approval to obtain bids for an auctioneer. Approval was given by the Board. Mr. Tucker asked permission for his wife to have a reception the afternoon of May 21st for Gene in the basement of the Judicial Building. The Board approved the request. Requested bids be taken for a new fire truck for Sycamore Fire Department. ACTION: A motion was made by Commissioner Hey to authorize the Montgomery County Rural Fire Director to obtain bids for a new fire truck for Sycamore Fire Department. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** PUBLIC WORKS: Barbara Curtis, Public Works Coordinator and Vasco Brown, Road Supervisor, met with the Board for an extended session to discuss present and future work in the Public Works Department. Some of the following items discussed were: 1. Rock and asphalt budget 2. Types of roads – Minimum maintenance roads and their requirements Requested a blanket list of minimum maintenance roads. 3. Prefabricated boxes for bridges – Prices have not been checked. Also possibly the hauling and spreading of gravel on bridge work could be contracted. 4. Cross training for operators. 5. A commissioner or contact report form was submitted for consideration by Commissioner Taylor 6. Notification to media on planned work by the Public Works Department 7. Spending more time with each individual commissioner to allow them to see the “big picture” on work to be done and being done by the department. 8. Request for equipment to be purchased from the Equipment Fund: 1 Tandem axle with dump bed; 1 Integrated Tool Carrier with trade-in of 1984 Cat Wheel Loader; and 1 Crew Cab ¾ or 1 ton for the work Release Crew and could be a used truck. 9. Requested approval of a shared leave request for one (1) employee. 10. Requested a 3.5% increase or a 5% increase for employees in the Road and Bridge, Special Bridge, Noxious Weed, and Building Maintenance Departments. Also presented the question on the 37.5 hour work week versus 40 hour work week with the same wage. Minutes – March 22, 2004 Page 3
PUBLIC WORKS – (Continued): Recessed for lunch at 12:15 PM and returned to session at 12:45 PM. As a result of this meeting the following action was taken: ACTION: A motion was made by Commissioner Taylor to authorize the Public Works Coordinator to request bids be submitted for the following equipment: 1 Tandem axle with dump bed; 1 Integrated Tool Carrier with trade-in of 1984 Cat Wheel Loader; and 1 Crew Cab ¾ or 1 ton for the work Release Crew and could be a used truck. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ACTION: A motion was made by Commissioner Taylor to approve the Shared Leave Request by the Public Works Department for 108 hours of leave. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-49 ******** OTHER COUNTY BUSINESS: 1. Request by County Treasurer’s to cancel checks that have been outstanding for two (2) years or more: ACTION: A motion was made by Commissioner Taylor to approve the resolution canceling checks that have been outstanding for two (2) years or more as presented by the County Treasurer in the amount of $2,277.19 and be credited to the General Fund. Check numbers, issued date, names and amounts are included in the resolution. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-50 ******** EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 2:15 PM to return at 2:30 PM to discuss non-elected personnel. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to session at 2:30 PM with no action taken and no decisions made. ******** Minutes – March 22, 2004 Page 4 ADJOURNMENT: 2:30 PM. ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ FRENCH L. HEY, Chairman _____________________________________ LEE MATTIX - Member _____________________________________ RUDY M. TAYLOR - Member ATTEST: ___________________________________ County Clerk |
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