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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES
March 8, 2004 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ******** CALL TO ORDER: Commissioner Hey. INVOCATION: Commissioner Mattix. PLEDGE OF ALLEGIANCE: Commissioner Taylor. AGENDA APPROVAL:
ACTION: A motion was made by Commissioner Mattix to approve the agenda as amended. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Taylor approve the minutes of March 1, 2004 as amended and presented by the County Clerk. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $161,160.34 as presented by the County Clerks office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** CANVASS OF VOTES CANEY CITY PRIMARY ELECTION: ACTION: A motion was made by Commissioner Hey to recess from regular session at 9:10 AM to canvass votes for the Caney City Primary Election held Tuesday, March 2, 2004. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ACTION: A motion was made by Commissioner Mattix to return to regular session at the completion of the canvass of votes at 9:15 AM. No changes were made in the total votes cast or the results. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Minutes March 8, 2004 Page 2 ENVIRONMENTAL HEALTH/ZONING: Scott Barnhart, Environmental Health/Zoning Administrator, presented bids received for a computer to be paid from target grant funds. The total amount of grant funds is $1,100.00. Bids were as follows: Computer Generations, Independence, Kansas $1,179.00 Advantage Computers, Iola, Kansas $1,395.00 Mr. Barnhart requested awarding the bid to Computer Generations in the amount of $1,179.00 with $1,100.00 being paid from grant funds and the balance of $79.00 to be paid from Environmental Health 2004 Budget. The following action was taken: ACTION: A motion was made by Commissioner Mattix to approve the bid of Computer Generations, Independence, Kansas in the amount of $1,179.00 for a computer for the Environmental Health Department with $1,100.00 being paid from grant funds and the balance of $79.00 to be paid from Environmental Health 2004 Budget. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-42 The list of Planning Commission and Board of Zoning Appeals members whose terms have recently expired was presented to the Board for consideration for reappointing these members who will accept the appointment. The following action was taken: ACTION: A motion was made by Commissioner Taylor to appoint the following to the Montgomery County Planning Commission: Jim Sheldon, Independence, Kansas; Wayne Bright, Independence, Kansas; and James Templeton, Coffeyville, Kansas and Kent Keller, Independence, Kansas to the Board of Zoning Appeals. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-41
******** COUNTY ROAD 3200 ROAD CLOSING DISCUSSION: Those present for the road closing discussion were: Kurt Fryer, Attorney Jeff Chubb, Don Wallace and Phil Clubine. Mr. Fryer was represented by Attorney Jeff Chubb and presented a map indicating the present description of the closed road beginning at Mr. Fryers property line. This leaves approximately Ό mile as county road directly off paved County Road 1350. Mr. Fryer requests the road closing remain unchanged with the closing beginning at his property line. Commissioner Taylor explained to the Board he had placed the discussion on the agenda and the residents receiving certified letters on the road closing had been notified of the meeting. Commissioner Taylor had received numerous telephone calls at home regarding the change of description on the road closing from the original road viewing. He explained the County Counselor had been consulted and the road description could be changed if it did not involve the addition to the request but only deleted part of the original request. The road was closed differently than posted but legally this is no problem. He stated he felt this issue should be brought to the Board and the residents have the chance to voice their concerns. Commissioner Mattix stated he felt the road changed as a benefit to all landowners as far as access is concerned and the road closing should remain as stated in the final resolution closing the road. Mr. Clubine and Mr. Wallace feel this will cause a problem to them as landowners due to vehicles trying to turn around on the dead end road and have to have assistance in getting out when mud is a problem. They also expressed concern over trash dumping. Minutes March 8, 2004 Page 3 ROAD CLOSING (Continued): Mr. Chubb stated the easement agreements were sent to Mr. Clubine and Mr. Wallace and Mr. Wallace wanted added to the agreement a statement that would only grant the easement to Mr. Fryer. Mr. Fryer does not feel this is in his best interest due to his land would be land locked in the event he wanted to sell his home and acreage. Mr. Clubine asked since the road is closed between the Powell property and Fryer property, would the county stand the expense of surveying for a fence line. He was told the county would not be responsible for surveying or putting in a fence. It was the opinion of the Board of County Commissioners this problem is between the verbal agreement and the final signing of documents between Mr. Fryer, Mr. Wallace and Mr. Clubine and determined that no action will be taken, the resolution stands as passed.
******** PUBLIC WORKS: Barbara Curtis, Public Works Coordinator, requested obtaining bids for approximately 450 yards of carpet for the County Health Department in Coffeyville and Human Resources Department. ACTION: A motion was made by Commissioner Hey to approve the Public Works Coordinator to obtain bids for carpeting for the County Health Department in Coffeyville and Human Resources Department. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Ms. Curtis asked if the Board intends to have a spring county auction. They agreed to have the auction in May and Gene Tucker will oversee the auction and work with Public Works. There has been an inquiry for a benefit district by the County in York Addition, Dearing, Kansas. Since York Addition has been annexed into the city of Dearing, they will have to apply to the Dearing City Council.
******** MONTGOMERY COUNTY HEALTH DEPARTMENT - GRANT APPLICATION: Ruth Bardwell, County Health Director, presented a grant application for the Montgomery County Health Department in the amount of $99,519.00 for the signature of the Board. This application is to be submitted to Kansas Department of Health and Environment.
ACTION: A motion was made by Commissioner Mattix to authorize the Montgomery County Health Director to submit a grant application for six (6) grants in the total amount of $99,519.00 to Kansas Department of Health and Environment and to authorize the Chairman to sign on behalf of Montgomery County. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
******** Minutes March 8, 2004 Page 4 OTHER COUNTY BUSINESS: 1. Resolution on Outstanding Expenditure Checks for 2000: ACTION: A motion was made by Commissioner Taylor and seconded by Commissioner Mattix to authorize the following listed outstanding checks to be voided for the year 2000.
OUTSTANDING EXPENDITURE CHECKS FOR 2000
DEPARTMENT CHECK # VENDOR AMOUNT
GENERAL FUND 03-15-2000 61437 ELLIOTT, BARBARA A $10.00 06-15-2000 63209 CLERK OF U S DISTRICT CO 10.00 08-15-2000 64315 ZIMMERMAN, CHARLES R 10.00 09-29-2000 65002 COMPUTER GENERATION 2.29 09-29-2000 65181 ROSKO, RICHARD A 23.00 09-29-2000 65189 SECURITYLINK FROM AMERIT 93.75 11-15-2000 65832 HALL JR, FORD R 10.00 11-15-2000 65931 PROFFITT, STEPHEN L 23.00 11-30-2000 66155 JORDAN, ALBERT P 68.95 11-30-2000 66156 JORDAN, BARBARA 66.95
TOTAL GENERAL FUND $317.94
TOTAL COUNCIL ON AGING $312.50
TOTAL 2000 OUTSTANDING EXPENDITURE CHECKS $630.44 ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-40 2. Fair Housing Resolution: ACTION: A motion was made by Commissioner Taylor to adopt a resolution proclaiming April as the Fair Housing Month in Montgomery County. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-43 3. EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 10:50 AM to return at 11:10 AM to discuss non-elected personnel with the Board present. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to regular session at 11:10 AM with no action taken and no decisions made. ******** Minutes - March 8, 2004 Page 5
ADJOURNMENT: 11:20 AM ACTION: Motion by Commissioner Mattix, seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes
BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ FRENCH L. HEY, Chairman _____________________________________ LEE MATTIX - Member ____________________________________ RUDY M. TAYLOR - Member ATTEST: ____________________________________ County Clerk
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