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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES February 23, 2004 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ******** CALL TO ORDER: Commissioner Hey. INVOCATION: Commissioner Taylor. PLEDGE OF ALLEGIANCE: Commissioner Mattix. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of February 9th and February 16th, 2004as presented by the County Clerk. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $85,064.61, $144,628.68 and $73,768.98 as presented by the County Clerks office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 9:05 AM to return at 9:20 AM for Attorney/Client Privilege with County Counselor Paul Kritz and Public Works Coordinator Barbara Curtis present. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to session at 9:20 AM with no action taken and no decisions made. ******** Minutes February 23, 2004 Page 2 REGISTER OF DEEDS COMPUTER BID: Bids were presented by the Register of Deeds for a computer as follows: Kontemporary Keyboards, Coffeyville, Kansas $1,170.00 Computer Generation, Independence, Kansas $1,228.00 Advantage Computers, Iola, Kansas $1,416.00 ACTION: A motion was made by Commissioner Mattix to approve the bid of $1,170.00 from Kontemporary Keyboards for a computer for the Register of Deeds Department. Motion was seconded by Commissioner Taylor. Debit Tech. Fund. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. NO. 04-31 ******** FOUR COUNTY MENTAL HEALTH CDBG GRANT AGREEMENTS:
Steve Robb and Greg Hennen met with the Board and presented information on the $400,000 CDBG grant awarded to Four County Mental Health for a new facility in Coffeyville. They presented the contracting documents for the CDBG Grant for signatures . ACTION: A motion was made by Commissioner Taylor to approve the signing of the contracting documents for the CDBG Grant for Four County Mental Health in the amount of $400,000 for a new facility in Coffeyville. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes ******** COUNTY ROAD GRADING BARRY BEURSKENS: Mr. Barry Beurskens met with the Board and Barbara Curtis to issue a complaint on the crowning not being done properly by grader operators. He stated he felt the pot holes are due to the roads not being crowned. Barbara Curtis advised Mr. Beurskens their department is working on the problem. ******** PUBLIC HEARING CLOSE OUT FOR CDBG GRANT (SPEARS PROJECT): Commissioner Mattix made the motion to recess from regular session at 10:00 AM to the Public Hearing for the Spears Project Grant. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Linda Welden, SEKRPC, presented the close out documents for the Spears Access Road Grant. There being no public input, the following action was taken: ACTION: A motion was made by Commissioner Taylor to authorize the Chairman to sign on behalf of Montgomery County, all necessary documents for the close out of the Spears Access Road Project grant. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes A motion was made by Commissioner Mattix to return to regular session at 10:15 AM. Motion was seconded by Commissioner Taylor. ******** Minutes February 23, 2004 Page 3
PUBLIC WORKS: Jeff Morris, Coffeyville City Manager, presented information on the Highway 169 enhancement project. He reported on a meeting with KDOT and presented maps to show proposed changes on the project. The project cost has increased from $33 million to $36 million. The County will have no financial obligation but will have abandoned highway to maintain. Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Work on gravel roads; request to increase storage at the main shop building; Noxious Weed installation of a new H/C unit for the Noxious Weed Building. As a result of this report, the following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the increase of the storage at the main shop building with an 18 by 26 addition at an estimated cost of $3,500.00. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. 04-32 ACTION: A motion was made by Commissioner Hey to approve the purchase of two (2) cooling coil units for the Judicial Building at a cost of $4,100.00 per unit. Motion was seconded by Commissioner Taylor. Debit Jail Surplus Fund ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. 04-33 EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 11:05 AM to return at 11:15 AM with Barbara Curtis present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to session at 11:15 AM with no action taken and no decisions made. The Board discussed a request by the Public Works Coordinator to approve a change of status for Steve Birdsong from Supervisor I to Equipment Operator at his request. The following action was taken: ACTION: A motion was made by Commissioner Taylor to approve the change of status request presented by the Public Works Coordinator for Steve Birdsong from a Supervisor I to Equipment Operator as per his request. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. 04-34 ******** COUNTY APPRAISER BID OPENING DIGITAL ORTHO IMAGERY: ACTION: A motion was made by Commissioner Mattix to authorize the County Appraiser and Public Works to purchase the Digital Ortho Imagery from Image America, Clayton, Missouri at a cost of $62,000 to be paid 50% by each office over a two (2) year period. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. 04-35 ******** Minutes February 23, 2004 Page 4 OTHER COUNTY BUSINESS: 1. K-Mart Corporation Agreement Taxes ACTION: A motion was made by Commissioner Hey to approve the agreement between K-Mart Corporation and Montgomery County for taxes in the amount of $26,437.68 to liquidate the amount of the Claim by Montgomery County. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes RES. 04-36 2. Executive Session County Clerk ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 11:20 AM to return at 11:30 AM with the County Clerk present to discuss non-elected personnel. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes Returned to session at 11:30 AM with no action taken and no decisions made. The Board discussed the request of the County Clerk for salary to be paid for a Clerk II and it was decided the salary would be Clerk II Range 1 based on experience. ******** Recessed to Department Luncheon at 11:30 AM. ******** ADJOURNMENT: 12:30 PM ACTION: Motion by Commissioner Hey, seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Hey - Yes Commissioner Mattix - Yes Commissioner Taylor - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS _____________________________________ FRENCH L. HEY, Chairman _____________________________________ LEE MATTIX - Member _____________________________________ RUDY M. TAYLOR - Member ATTEST: _____________________________________ County Clerk |
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