BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

 February 2, 2004

 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Hey.

 INVOCATION:  Commissioner Hey.

 PLEDGE OF ALLEGIANCE:  Commissioner Mattix.

 AGENDA APPROVAL:

 ACTION:   A motion was made by Commissioner Hey to approve the agenda as amended.  The motion was seconded by Commissioner Mattix.

             ROLL CALL VOTE – Commissioner Hey  - Yes

                                               Commissioner Mattix - Yes

                                               Commissioner Taylor - Yes

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APPROVAL OF PAYMENT OF INVOICES:

 ACTION:  A motion was made by Commissioner Hey to approve invoices in the amount of $196,894.34 and $291,668.72 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

                                               Commissioner Taylor - Yes

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 EXECUTIVE SESSION:

 ACTION:  A motion was made by Commissioner Hey to recess to Executive Session at 9:04 AM to return at 9:15 AM with the County Commissioners present to discuss non-elected personnel.  Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

                             Commissioner Taylor - Yes

 Returned to session at 9:15 AM with no action taken and no decisions made.

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 ENVIRONMENTAL HEALTH/ZONING:

 Scott Barnhart, Director Environmental Health/Zoning, met with the Board and presented a letter from Kansas Department of Health and Environment awarding a Target Grant to Montgomery County in the amount of $1,100.00 towards the purchase of a Computer and Software.  The grant is a 10% match for the county share.  The following action was taken:

 ACTION:  A motion was made by Commissioner Taylor to authorize the purchase of a computer and software from Target Grant funds for the Environmental Health Department.  Debit Environmental Health Dept. Fund.  Motion was seconded by Commissioner Hey.

ROLL CALL VOTE – Commissioner Hey - Yes

                                   Commissioner Mattix - Yes

                                   Commissioner Taylor - Yes

RES. NO. 23

Minutes – February 2, 2004

Page 2

 ENVIRONMENTAL HEALTH/ZONING (Continued):

 EXECUTIVE SESSION:

 ACTION:  A motion was made by Commissioner Taylor to recess to Executive Session at 9:15 AM to return at 9:25 AM with Scott Barnhart and the Board of County Commissioners present to discuss non-elected personnel.  Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

                                               Commissioner Taylor - Yes

Returned to session at 9:25 AM with no action taken and no decisions made.

 

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SEK-CAP TRANSPORTATION:

Mr. Steve Lohr and Claudia Christensen representing SEK-CAP Transportation met with the Board to present an update on the services of SEK-CAP.  No action was required.

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 COMPUTER DEPARTMENT – MAINTENANCE CONTRACT:

 Ken Collins, Computer Department Director, presented a maintenance contract in the amount of $6,116.24 for renewal with IBM.  Mr. Collins presented figures for 2002, 2003 and 2004 showing the increase in cost per year.

 After discussion Mr. Collins was instructed to contact IBM and ask them to present their maintenance agreement request to the Board for further information.  No action was taken at this time.

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 PUBLIC WORKS:

 Barbara Curtis, Public Works Coordinator, presented the weekly written report.  The following items were discussed:  Road and Bridge (2004 Work Program will be completed for next commission meeting; Stored Items in Dearing Shop; and Fence being installed at 19^th and Sycamore.)  Building Maintenance:  Carpeting and re-arrangement of present Human Resources Department.  The Board approved the carpeting and re-arrangement plans after consulting Liz Schwatken on the arrangement.

 

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 OTHER COUNTY BUSINESS:

 1.       Human Resources Payroll –

ACTION:  A motion was made by Commissioner Mattix to approve the salary of the Human Resources/Payroll Clerk to be reimbursed by the County Clerk’s Department for payroll activities.  The reimbursement will cover all payroll activities performed in the Human Resources Department.  Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

                                               Commissioner Taylor - Yes

RES. NO. 24

 2.       Approval was given to the County Clerk to advertise for a Clerk II  (Salary Range 1) position due to upcoming vacancies in the office. 

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 Minutes – February 2, 2004

Page 3

 

ADJOURNMENT:    10:25 AM

ACTION:  Motion by Commissioner Taylor, seconded by Commissioner Mattix.

 

ROLL CALL VOTE – Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

                                               Commissioner Taylor - Yes

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

                                                                                             _____________________________________

RUDY M. TAYLOR - Chairman

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FRENCH L. HEY - Member

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LEE MATTIX - Member

ATTEST:

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                    County Clerk