BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

January 26, 2004

The Board of County Commissioners, three members and the Deputy County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER: Commissioner Hey.

INVOCATION: Commissioner Taylor

PLEDGE OF ALLEGIANCE: Commissioner Hey.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Hey approve the minutes of January 12, 2004 as presented by the County Clerk. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $10,043.13, $399.43, $30,966.03 and $82,954.27 as presented by the County Clerk’s office. The motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

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ABATEMENTS:

ACTION: A motion was made by Commissioner Taylor to approve abatements in the amount of $177,667.02 Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

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Minutes – January 26, 2004

Page 2

EXECUTIVE SESSION – COUNTY CLERK & HUMAN RESOURCES:

ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 9:05 AM to return at 9:35 AM with Liz Schwatken and the Board of County Commissioners present. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

Returned to session at 9:35 AM with no action taken and no decisions made.

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HUMAN RESOURCES – CHANGE OF STATUS – SHERIFF’S DEPARTMENT:

An Employee Change of Status was presented for Richard George of the Sheriff’s Department requesting a 3.5% increase for completion of probation as under sheriff. The request is within the requirements and limits of the county policy. The following action was taken:

ACTION: A motion was made by Commissioner Taylor to approve an Employee Status Change for Richard George for a 3.5% increase in wages for completion of probation as under sheriff. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. NO. 04-15

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MONTGOMERY COUNTY RURAL FIRE DEPARTMENT - EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 9:38 AM to return at 10:00 AM with Gene Tucker and the Board of County Commissioners present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

Returned to session at 9:35 AM with no action taken and no decisions made.

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PUBLIC WORKS:

Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Requested rescinding Res. 04-01 to correct description for road closing on CR 1350; Requested permission to bid a combination of corrugated and steel pipe (Permission was given to obtain bids); HHW Collection Days; Building Maintenance Job Posting; and Awarding of Pest Control Bid. As a result of the report the following action was taken:

ACTION: A motion was made by Commissioner Mattix to rescind Resolution No. 04-01 for the road closing of 3200-2 & 3 east of County Road 1350 due to an incorrect description. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. 04-16

ACTION: A motion was made by Commissioner Taylor to approve a resolution correcting the description for the road closing of 3200-2 & 3 to begin 1320 feet east of County Road 1350 and extend east to County Road 1700. Motion was seconded by Commissioner Hey.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. 04-17

Minutes – January 26, 2004

Page 3

PUBLIC WORKS (Continued):

ACTION: A motion was made by Commissioner Hey to authorize the Public Works Coordinator to advertise for a Janitor I position opening at a beginning salary of $7.44 per hour. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. 04-18

ACTION: A motion was made by Commissioner Mattix to award the bid forPest Control for the Courthouse and Judicial Center to CPR Pest Management, Independence, Kansas in the amount of $1,200.00 per year. Two (2) bids were received: State Termite Control $1,860.00 per year and CPR Pest Management $1,200.00 per year. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. 04-19

General Discussion: Remodeling the Human Resources, including new carpet, was discussed. Commissioner Mattix wants to “hold up” on a decision pending more discussion. Commissioner Hey agreed. No action was taken at this time.

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HUMAN RESOURCES:

ACTION: A motion was made by Commissioner Taylor to approve the Human Resources Department as an individual department under the Board of County Commissioners with a budget to be created for 2004 and appoint Liz Schwatken as Human Resources Director retroactive to January 12, 2004. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. 04-20

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REGISTER OF DEEDS – EMPLOYEE STATUS CHANGE:

ACTION: A motion was made by Commissioner Taylor to approve a 3.5% increase for Linda Shoaf for promotion to Deputy in the Register of Deeds Office. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. 04-21

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SHERIFF JACK DANIELS – EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 10:35 AM to return at 10:40 AM to discuss non-elected personnel with Sheriff Daniels and Board of County Commissioners present. Motion was seconded by Commissioner Hey.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

Returned to session at 10:38 AM with no action taken and no decisions made.

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Minutes – January 26, 2004

Page 4

MONTGOMERY COUNTY HEALTH DEPARTMENT-CHILD CARE LICENSING CONTRACT:

Ruth Bardwell, County Health Director presented an Attachment to the Child Care Licensing Contract for the approval of the Board. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve and sign the Attachment to the Child Care Licensing Contract No. 18. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

RES. NO. 04-22

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Recessed to Department Head Luncheon at 11:25 AM.

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ADJOURNMENT: 12:15 PM

ACTION: Motion by Commissioner Mattix, seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Hey - Yes

Commissioner Mattix - Yes

Commissioner Taylor - Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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RUDY M. TAYLOR - Chairman

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FRENCH L. HEY - Member

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LEE MATTIX - Member

ATTEST:

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County Clerk