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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES November 17, 2003
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ********
CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Taylor PLEDGE OF ALLEGIANCE: Commissioner Mattix.
AGENDA APPROVAL: ACTION: A motion was made by Commissioner Hey to approve the agenda as amended. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of November 10, 2003as presented by the County Clerk. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
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APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $764.64 and $214,814.04 as presented by the County Clerk’s office. The motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
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MONTGOMERY COUNTY HEALTH – ADDITIONAL CREDIT CARD REQUEST: Ruth Bardwell, Montgomery County Health Director, presented a request for one (1) additional credit card in the name of Carolyn Muller. This card will be under the supervision of Ms. Bardwell and used when more than one employee is attending a meeting. Approval was given by the Board for the additional credit card.
******** SHERIFF JACK DANIELS – 2003 BUDGET REVIEW: Sheriff Jack Daniels and Shirley Webber met with the Board to discuss and review the 2003 budget for their department. Sheriff Daniels advised the Board they will be receiving a grant in the amount of $19,000 to be applied to their budget for overtime by the officers. The Board acknowledged the fact that law enforcement is hard to budget for due to the emergency situations. ********
REGISTER OF DEEDS – CLERK I STARTING WAGE REQUEST: Marilyn Calhoun, Register of Deeds, requested the starting wage for the Clerk I position to be set and posted at $7.40 and not the entry level salary. The request was not approved and the Board agreed to leave the job posting with the entry level salary at $6.48 per hour for the Clerk I position. Commissioner Taylor advised Ms. Calhoun the county cannot legally allow any employee to “work for free”. All employees must be paid wages, follow the county guidelines for employment and all required documents are to be processed by the Human Resources Department.
******** PUBLIC WORKS: Due to Barbara Curtis, Public Works Coordinator, being on vacation, there is no written report at this meeting. A request was made to obtain bids for one (1) road grader with trade ins of two (2) CAT graders at an estimated cost of $115,000 with trade ins. The following action was taken: ACTION: A motion was made by Commissioner Mattix to authorize the Public Works Coordinator to obtain bids for one road grader with two CAT graders trade in and to obtain these bids with; (1) lease purchase price and (2) outright purchase price. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes More training for employees on the use of graders was discussed. Discussion: Commissioner Mattix discussed the road that was proposed for graveling by an individual company. He has visited with several individuals, including the landowner, and after discussing with Public Works, feels that county roads should not be graveled by individuals or private companies and that a formal declaration should be made by the Board of County Commissioners on all “minimum maintenance roads within Montgomery County”. Ms. Curtis was asked to provide the Board with a list of all proposed minimum maintenance roads.
******** HUMAN RESOURCES – SHARED LEAVE REQUEST & PROBATION COMPLETION INCREASE: Liz Schwatken, Human Resources Director, presented a “shared leave request” from the Sheriff’s Department. The following action was taken: ACTION: A motion was made by Commissioner Taylor to approve a Shared Leave Request for the Sheriff’s Department not to exceed 80 hours. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes A “Employee Status Change” was presented by Ms. Schwatken for Holly Mathews, an employee of the Appraiser’s office for a 3.5% increase for completion of probation effective 10-26-03. The following action was taken: ACTION: A motion was made by Commissioner Hey to approve the “Employee Change of Status Report” for Holly Mathews and approve a 3.5% increase for completion of probation effective 10-26-03. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-152 ******* OTHER COUNTY BUSINESS: 1. Adoption of Enterprise Zone Designation Resolutions – SEKRPC: ACTION: A motion was made by Commissioner Hey to adopt a resolution confirming that a regional economic development organization has been established as required for the purpose of qualifying Montgomery County as a designated non-metropolitan business region. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-150
ACTION: A motion was made by Commissioner Hey to adopt a resolution confirming support for the qualifying regional strategic plan and requesting that the Secretary of Commerce re-approve the County of Montgomery as a Kansas Enterprise Zone designated non-metropolitan business region. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-151
2. Community Corrections – Request for bids for Computer
ACTION: A motion was made by Commissioner Hey to approve the request for bids for computer for Community Corrections Department. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
3. There will be no meeting November 24th due to KAC meeting in Overland Park.
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ADJOURNMENT: 10:35 AM
ACTION: Motion by Commissioner Mattix, seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR - Chairman
_____________________________________ FRENCH L. HEY - Member
_____________________________________ LEE MATTIX - Member
ATTEST:
_____________________________________ County Clerk |
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