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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES October 20, 2003
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ********
CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Taylor. PLEDGE OF ALLEGIANCE: Commissioner Mattix.
AGENDA APPROVAL: ACTION: A motion was made by Commissioner Hey to approve the agenda as amended. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Hey approve the minutes of October 13, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Hey to approve invoices in the amount of $362,664.18 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** SENIOR CITIZEN BUDGET PROPOSALS FOR 2004: Norma Foster, Senior Citizen Advisory Board Chairman, presented the proposed budgets for the year 2004. The following action was taken: ACTION: A motion was made by Commissioner Hey to approve the 2004 Proposed Budgets as submitted by the Senior Citizen’s Advisory Committee for a total of all budgets of $104,051.00. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-131 ********
PUBLIC WORKS: Barbara Curtis, Public Works Coordinator, presented the weekly written report. The following items were discussed: Spears Manufacturing Company Roadway (1225 Road) completed; Departmental Work Progress ( Annual Meeting November 21st, Asphalting complete, discussed bidding on vacant lots at the Sheriff’s Sale to be used by Sheriff for enlarging garden and location for impounded cars. The Board approved the purchase of these lots if possible); Sewer District No. 2 (Middlecreek Mining Corporation withdrew bid); Noxious Weed (requested permission to solicit quotes for reinsulation of building) the Board approved soliciting quotes for insulation of the building at approximately $10,000.00; and Household Hazardous Waste collection day report. As a result of this report, the following action was taken: ACTION: A motion was made by Commissioner Hey to rescind Resolution No. 03-105 awarding the construction of Phase I & II Sanitary Sewer Rehabilitation to Middlecreek Mining Corporation, Peabody, Kansas. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor – Yes Commissioner Hey – Yes Commissioner Mattix – Yes RES. NO. 03-133
ACTION: A motion was made by Commissioner Hey to accept the recommendation of the Public Works Coordinator and award the construction of Phase I & II Sanitary Sewer Rehabilitation bid to Underground Utilities Inc., Independence, Kansas in the amount of $287,673.50. Motion was seconded by Commissioner Mattix. Debit KWPCRF and CDBG Grant Funds. ROLL CALL VOTE – Commissioner Taylor – Yes Commissioner Hey – Yes Commissioner Mattix – Yes RES. NO. 03-134 ******** HOLIDAY VOUCHERS AND EMPLOYEE’S CHRISTMAS DINNER: Liz Schwatken, Human Resources Director, discussed the Employee’s Christmas Dinner and a date was set for December 8th from 11:30 AM to 1:30 PM. Holiday Vouchers for $25.00 for full time and $12.50 for part time employees was also discussed and the following action was taken: ACTION: A motion was made by Commissioner Taylor to approve Holiday Vouchers to be issued to county employees from participating grocery stores in the amount of $25.00 for each county employee paid from county funds. Debit County General Operating Fund. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor – Yes Commissioner Hey – Yes Commissioner Mattix – Yes RES. NO. 03-135 ********
COUNTY TREASURER – PURCHASE OF CHECK PROTECTOR: Billie Lewark Wood presented information on a Hedman Check Protector and a request to purchase at a cost of $2000.00 with trade-in. The present check protector is several years old and has quit working. ACTION: A motion was made by Commissioner Taylor to approve the purchase of a check protector for the County Treasurer’s Office from Hedman Company, Kansas City, Kansas in the amount of $2000.00 with trade-in. Debit County General Capital Outlay Fund. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor – Yes Commissioner Hey – Yes Commissioner Mattix – Yes RES. NO. 03-136
******** OTHER COUNTY BUSINESS: 1. Telephone System – Coffeyville Sheriff’s Office: A letter was received from Richard George, Undersheriff, regarding the telephone system at the Coffeyville office. They provided a proposal from SBC in the amount of $2,085.00 for a new system or $1,655.00 for a used system. This has been referred to Public Works.
2. Sale of Farmland Industries: A letter from Farmland Industries outlining the possible future plans for the company and possible employee layoffs or terminations was received by the Board. The letter was for information purposes only.
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EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 10:20 AM to return at 10:30 AM with the County Clerk present to discuss non-elected personnel. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor – Yes Commissioner Hey – Yes Commissioner Mattix – Yes Returned to regular session at 10:30 AM with no action taken and no decisions made.
ADJOURNMENT: 10:35 AM ACTION: Motion by Commissioner Hey, seconded by Commissioner Taylor.
ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR - Chairman
_____________________________________ FRENCH L. HEY - Member
_____________________________________ LEE MATTIX - Member
ATTEST: _____________________________________ County Clerk |
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