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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES
May 5, 2003 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
******** CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Mattix. PLEDGE OF ALLEGIANCE: Commissioner Hey. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of April 28, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Hey to approve invoices in the amount of $58.89, $2,400.00 and $207,769.30as presented by the County Clerks office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** COMMUNITY CORRECTIONS 2004 COMPREHENSIVE PLAN: Kurtis Simmons, Community Corrections Director, presented the FY 2004 Comprehensive Plan for his department. The application required the approval of the Board of County Commissioners before being submitted to the state agency. Mr. Kurtis said the program and services are the same as last year except electronic monitoring which is not being utilized as in the past. His department includes two (2) officers and himself on staff. The following action was taken: ACTION: A motion was made by Commissioner Mattix to approve the Community Corrections Comprehensive Plan for 2004 as submitted and previously approved by the Community Corrections Advisory Board. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-66
******** Minutes May 5, 2003 Page 2
ABATEMENTS: ACTION: A motion was made by Commissioner Mattix to approve abatements in the amount of $66,055.00. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Hey to recess to Executive Session at 9:30 AM to return at 9:45 AM to discuss non-elected personnel. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to session at 9:44 AM with no action taken and no decisions made.
******** CIVIL RIGHTS & FAIR HOUSING CDBG GRANT: ACTION: A motion was made by Commissioner Mattix to adopt a resolution to meet the Civil Rights Obligations of the Kansas Department of Commerce & Housing (KDOC&H), Community Development Block Grant (CDBG) Program which will further fair housing opportunities in Montgomery County, Kansas and to authorize the Chairman to sign on behalf of Montgomery County. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-64
******** CIVIL RIGHTS/FAIR HOUSING POLICY: ACTION: A motion was made by Commissioner Taylor to adopt procedures for handling a civil rights/fair housing complaint(s) within Montgomery County. (See Resolution for steps to the procedure). Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-65
******** COUNTY CREDIT CARDS: The County Clerk reported on information from Commerce Bank for the issuance of credit cards to the county. There will be no charge for each card and limits for spending may be established per card. The Board discussed how many cards would be needed and decided only seven (7) cards for the county would be requested. The following action was taken: ACTION: A motion was made by Commissioner Mattix to authorize the County Clerk to establish credit cards for Montgomery County through Commerce Bank, Independence, Kansas and seven (7) cards will be issued as follows: County Health 2; Sheriffs Department 2; County Offices 3 to be checked out as needed. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-67
******** Minutes May 5, 2003 Page 3
EMERGENCY PREPAREDNESS: Steve Coltharp, Emergency Preparedness Director, was invited to the meeting to discuss the tornado disaster in areas east of Montgomery County. Mr. Coltharp advised he had contacted the disaster area through the Four State Emergency Agency and if our services are needed they will contact him.
******** PUBLIC WORKS: Barbara Curtis, Acting Public Works Director, presented the weekly written report. The following items were discussed: Major Bridge Replacement Status (County Bridge Nos. 22, 107, 1145 and 123); Spears Manufacturing Company Roadway (1225 Road); Work Progress report (Asphalting, Surfacing Bridge No. 46, Upgrade to roads 2900-23, 2950-24 and 6000-10, Highway/Railroad Crossing Program and Bridge No. 932 repair); and Household Hazardous Waste Collection Day report. As a result of this report, the following action was taken: ACTION: A motion was made by Commissioner Taylor to enter into an agreement between Montgomery County and Secretary of Transportation of the State of Kansas for a program for the placement of advance warning devices on sections of the street system at all passive crossings located within the Local Governing Entitys jurisdiction to improve the safety at railroad/highway crossings having only passive warning devices. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-68 Ms. Curtis reported the proceeds from the County auction were $37,595.60.
******** OTHER BUSINESS:
******** EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session to discuss non-elected personnel with Barbara Curtis present at 10:15 AM to return at 10:45 AM. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to session at 10:45 AM with no action taken and no decisions made. ACTION: A motion was made by Commissioner Taylor to return to Executive Session to discuss non-elected personnel with Barbara Curtis present at 10:45 AM to return at 11:10 AM. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to session at 11:10 AM with no action taken and no decisions made.
******** Minutes May 5, 2003 Page 4
ADJOURNMENT: 11:15 AM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix.
ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR - Chairman _____________________________________ FRENCH L. HEY - Member _____________________________________ LEE MATTIX - Member ATTEST: _____________________________________ County Clerk
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