BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

 

April 7, 2003

 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.

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CALL TO ORDER:  Commissioner Taylor.

 INVOCATION:  Commissioner Mattix.

 PLEDGE OF ALLEGIANCE:  Commissioner Taylor.

 AGENDA APPROVAL:

 ACTION:   A motion was made by Commissioner Taylor to approve the agenda as amended.  The motion was seconded by Commissioner Hey.

             ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

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 APPROVAL OF MINUTES:

 ACTION:  A motion was made by Commissioner Hey approve the minutes of March 31, 2003 as presented by the County Clerk.  The motion was seconded by  Commissioner Taylor.

             ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

 

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 APPROVAL OF PAYMENT OF INVOICES:

 ACTION:  A motion was made by Commissioner Mattix  to approve invoices in the amount of $171,442.57 and $562.39 as presented by the County Clerk’s office.   The motion was seconded by Commissioner Hey.

ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

 

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 SHERIFF VEHICLE BIDS:

 Bids were presented for two (2) sheriff’s vehicles.  Two (2) bids were received and both bids were out-of-state bids.  Due to the bid not being awarded, the bids are not open record at this time.  The following action was taken: 

 ACTION:  A motion was made by Commissioner Hey to reject all bids for two (2) sheriff vehicles and set a new bid date with the same specifications to be sent to vendors.  Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix – Yes

 

RES. NO. 03-51

 

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Minutes – April 7, 2003

Page 2

  

LAKE PATROL CONTRACT:

A Cooperative Agreement between Montgomery County and the U. S. Army Corps. of Engineers for providing of law enforcement services from March 28, 2003 through September 27, 2003 in the sum of $8,921.25 for Elk City Lake Patrol was presented for approval by the Board.  The following action was taken:

 ACTION:  A motion was made by Commissioner Hey to enter into a Cooperative Agreement between Montgomery County and the U. S. Army Corps. of Engineers for providing of law enforcement services from March 28, 2003 through September 27, 2003 in the sum of $8,921.25 for Elk City Lake Reservoir.   Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix – Yes

 

RES. NO. 03-52

 

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EXECUTIVE SESSION: 

ACTION:  A motion was made by Commissioner Taylor to recess to Executive Session at 9:27 AM to return at 9:30 AM to discuss non-elected personnel.  Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix – Yes

 Returned to session at 9:30 AM with no action taken and no decisions made.

 

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 PUBLIC WORKS:

 Barbara Curtis, Acting Public Works Director and Vasco Brown, Supervisor, presented the weekly written report.  The following items were discussed:  Major Bridge Replacement Status (County Bridge Nos. 22, 107, 1145, and 123); Departmental Work Progress; and General Discussion (Contact was made with Terry Brown to offer the old road grade.  Asphalt increased by $3.25 per ton). 

 EXECUTIVE SESSION:

 ACTION:  A motion was made by Commissioner Taylor to recess to Executive Session at 9:40 AM to return at 9:55 AM with Barbara Curtis present to discuss real estate disposition.  Motion was seconded by Commissioner Mattix. 

ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

 Returned to regular session at 9:30 AM with no action taken and no decisions made.

 

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 COMPUTER DEPARTMENT:

Ken Collins, Computer Director, met with the Board and requested approval to “junk” the battery backup listed on the inventory invoice.  Approval was given.  The system has not been working for some time.

 

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GENERAL DISCUSSION:

The Board Discussed “Exit Reviews” with Human Resources Director, Liz Schwatken.  Ms. Schwatken advised the Board the review forms were distributed to all departments approximately two (2) years ago and they have not been utilized by the departments.  The Board will review the memo and forms and they will be resubmitted to all departments to be used when an employee leaves the employment of Montgomery County.

 

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 Minutes – April 7, 2003

Page 3

 ADJOURNMENT:  10:25 AM.

 ACTION:  Motion by Commissioner Mattix, seconded by Commissioner Taylor.

 ROLL CALL VOTE – Commissioner Taylor - Yes

                                               Commissioner Hey - Yes

                                               Commissioner Mattix - Yes

 BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

 

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 RUDY M. TAYLOR - Chairman

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 FRENCH L. HEY - Member

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 LEE MATTIX - Member

 ATTEST:

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                    County Clerk