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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES
March 10, 2003 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
******** CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Hey. PLEDGE OF ALLEGIANCE: Commissioner Mattix. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of March 3, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey – Abstained due to being absent. Commissioner Mattix - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $162,146.14as presented by the County Clerk’s office. The motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** SHERIFF JACK DANIELS – “REVIEW”: Sheriff Jack Daniels met with the Board and presented a letter to the Board requesting information from the Commission concerning his department and Kansas Department of Wildlife and Parks. The request was forwarded to the County Clerk for response. A letter from the Board of County Commissioners to Sheriff Daniels was presented to Mr. Daniels by the Chairman of the Board. The letter stated the Board’s position on sending bills to the Kansas Department of Wildlife and Parks and covered the discussion between Sheriff Daniels and the Board of County Commissioners at the previous Commission meeting on March 3rd. A copy of this letter is hereby entered into the official minutes. (See attached letter)
******** Minutes – March 10, 2003 Page 2
PLANNING AND ZONING/ENVIRONMENTAL HEALTH – APPOINTMENTS: Scott Barnhart, Planning and Zoning/Environmental Health Director, met with the Board and presented a letter requesting appointments to the Planning Commission and Board of Appeals with recommendations as follows: Montgomery County Planning Commission Commissioner District No. 1 – Brad Hall Commissioner District No. 2 – Seat Vacated Commissioner District No. 3 – Gordon Fry and Bruce Bell. Board of Zoning Appeals Darrel Roe ACTION: A motion was made by Commissioner Hey to appoint the following to the Montgomery County Planning Commission – Brad Hall, Gordon Fry and Bruce Bell and Darrel Roe to serve on the Board of Zoning Appeals. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Absent RES. NO. 03-32
******** CEREAL MALT BEVERAGE LICENSE – LAKEVIEW COUNTRY CLUB: ACTION: A motion was made by Commissioner Hey to approve the renewal of a Cereal Malt Beverage License for Lakeview Country Club, Cherryvale, Kansas for consumption on the premises. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-33
******** JUDGE DENT – UPDATE ON JUDICIAL CENTER NEEDS: Judge Dent met with the Board to discuss several items concerning the Judicial Center and the courts. Judge Dent stated he wanted to thank Building Maintenance Department for all their “hard work” and cooperation. He then discussed the following:
ACTION: A motion was made by Commissioner Hey to approve the request of Judge Dent and instruct John Heckman to proceed to the next step on security measures in the courtroom and prepare drawings and specifications. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** Minutes – March 10, 2003 Page 3
MONTGOMERY COUNTY ACTION COUNCIL: Dennis Pruitt, Montgomery County Action Council Director, met with the Board at their request. ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 10:03 AM to return at 10:15 AM with Dennis Pruitt and the Board of County Commissioners present to discuss confidential matters relating to financial matters or trade secrets. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to regular session at 10:15 AM with no action taken and no decisions made.
******** MONTGOMERY COUNTY RURAL FIRE DISTRICT NO. 1: Gene Tucker, Montgomery County Rural Fire Director, met with the Board. Mr. Tucker was asked about grants that are available and particularly the Assistance to Firefighters Grant Program. Commissioner Mattix encouraged the Fire District to pursue any and all grants available. Mr. Tucker presented the paperwork for $430,000 in grant monies the district is applying for at this time. If awarded to the District, the county share will be $43,000. ACTION: A motion was made by Commissioner Taylor to authorize the Montgomery County Rural Fire District No. 1 Director to apply for the Federal Emergency Management “Assistance to Firefighter Grant Program” and to expedite the necessary forms immediately. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes County Auction: The Montgomery County Auction is set for May 3rd at 10:00 AM at the Dearing School Building. Bids for an auctioneer will be solicited. ACTION: A motion was made by Commissioner Mattix to authorize Mr. Gene Tucker to obtain bids for an auctioneer for the Montgomery County Auction to be held May 3rd at 10:00 AM at the Dearing School Building. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** MONTGOMERY COUNTY HEALTH DEPARTMENT – GRANT APPLICATION: Ruth Bardwell, Montgomery County Health Department Director, presented grant applications for the signature of the chairman in the amount of $98,660 to the Kansas Department of Health. She advised the Board she has elected to discontinue the Family Planning Grant application due to the high cost to the county. She explained how the program worked and fees were charged. ACTION: A motion was made by Commissioner Hey to authorize the Chairman to sign grant applications to Kansas Department of Health and Environment for the County Health Department in the amount of $98,660. The matching funds for these grants in the amount of $45,303.80 is met with ad valorem tax base. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-34
******** Minutes – March 10, 2003 Page 4
DEPARTMENT OF CORRECTIONS – EMPLOYEE REINSTATEMENT: Jerry Williams, Department of Corrections Director, presented a request to reinstate, as if there has been no break in service, Mr. Jerry Holt. Mr. Holt had terminated his employment February 25, 2003 and was rehired on March 3, 2003. ACTION: A motion was made by Commissioner Mattix to waive the clause “breaks in employment with the County constitute reemployment” as stated in the current Montgomery County Employee Handbook, for Department of Corrections employee Jerry Holt terminated on February 25, 2003 and rehired on March 3, 2003. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-35 ******** PUBLIC WORKS: Barbara Curtis, Acting Public Works Director and Vasco Brown, Supervisor, met with the Board. Jerry Williams, Department of Corrections Director was also present to discuss cameras for DOC. Ms. Curtis told the Board to go to a digital system would cost approximately $20,000 more than the submitted amount. It was decided by the Board to receive bids for a digital system. The weekly written report was presented. The following items were discussed: Major Bridge Replacement Status (County Bridge No. 22, County Bridge No. 107, and County Bridge No. 1145); Departmental Work Progress – Woodland West Addition – Commissioner Hey suggested a letter to the landowner for cooperation; Dust Control; Purchase of Rebar; Snow and Ice Building; Five-Year Plan to be submitted to KDOT; Purchase of two (2) trucks; and Telephone System. As a result of this report, the following action was taken:
ACTION: A motion was made by Commissioner Hey that the cost for dust control be direct to the landowner from Scotwood Industries and not through Montgomery County. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-36
ACTION: A motion was made by Commissioner Hey to accept the low bid from Commercial Metals, Independence, Kansas in the amount of $4,400.00 for 2000 sticks x20’ of ½ inch Rebar Grade 60. Motion was seconded by Commissioner Taylor. Debit Special Bridge. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-37
ACTION: A motion was made by Commissioner Hey to approve the construction of two (2) concrete buildings with 26 gauge steel roof in as close proximity as possible to 33’ x 33’. One building will be in Independence and one building in Dearing for the purpose of storing snow and ice material. Debit Road and Bridge Fund. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-38
ACTION: A motion was made by Commissioner Hey to approve the Acting Public Works Director to obtain bids for two (2) single axle trucks with 10 yard dump bodies at an approximate cost of $75,000 each and for a utility bed for the 2001 Ford Crew Cab Truck at an approximate cost of $3,000. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
Minutes – March 10, 2003 Page 5
PUBLIC WORKS (Continued): ACTION: A motion was made by Commissioner Taylor to approve the purchase of a pre-owned telephone system from Kansas Communication Systems, Inc. in the amount of $19,336.00. Debit County Operating Fund. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-39
******** OTHER COUNTY BUSINESS:
ACTION: A motion was made by Commissioner Mattix to authorize the County Clerk to notify the Montgomery County Sheriff to submit specifications for patrol cars for his department for two (2) vehicles as soon as possible. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** ADJOURNMENT: 11:20 AM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR - Chairman _____________________________________ FRENCH L. HEY - Member _____________________________________ LEE MATTIX - Member ATTEST: _____________________________________ County Clerk
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