2003 03 03

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

OFFICIAL MINUTES

March 3, 2003

The Board of County Commissioners, two members and the County Clerk present, met in regular session at 9:00 AM. Commissioner Hey was absent.

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CALL TO ORDER: Commissioner Taylor.

INVOCATION: Commissioner Taylor.

PLEDGE OF ALLEGIANCE: Commissioner Mattix.

AGENDA APPROVAL:

ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

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APPROVAL OF MINUTES:

ACTION: A motion was made by Commissioner Mattix approve the minutes of February 10, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

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APPROVAL OF PAYMENT OF INVOICES:

ACTION: A motion was made by Commissioner Mattix to approve invoices in the amount of $62,432.43, $240,475.38, $25,408.71, $37,492.37 and $191,371.53 as presented by the County Clerk’s office. The motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

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DEPARTMENT OF HUMAN RESOURCES:

Liz Schwatken, Human Resources Director, met with the Board to discuss the following:

A request from Public Works Department for increase for employee completing probation period.
Public Works Department request for a change in job title of Construction/Utility Coordinator to Technical Assistant.
Shared Leave – Sheriff’s Department
Public Works request to rehire employee as temporary summer help.

The shared leave for the Sheriff’s Department was approved by the Board. The request for change in job title will be discussed with Barbara Curtis during the Public Works session today.

The increase for employee completing probation was approved and also the rehiring of a Public Works Employee for temporary summer help.

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Minutes – March 3, 2003

Page 2

EXECUTIVE SESSION:

ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 9:20 AM to return at 9:30 AM to discuss non-elected personnel with the County Clerk present. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

Returned to regular session at 9:30 AM with no action taken and no decisions made.

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SHERIFF’S DEPARTMENT:

Sheriff Jack Daniels and his assistant Shirley Webber, met with the Board to discuss the following:

Computer Equipment (Cameras and new software) - The Board approved the purchase of two (2) cameras for the Sheriff’s Department. Shirley Webber gave an update on the software receipting program. She said it is being used and back information is being entered in the system.
Personnel – Sheriff Daniels said Todd Cook is leaving March 7^th and requested rehiring Ron Wade as Detective at the same salary he was making at the time he left. The following action was taken:

ACTION: A motion was made by Commissioner Mattix to approve the rehiring of Ron Wade to the Sheriff’s Department at the same salary level Mr. Wade was when he left the County’s employment. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-24

Limited Action – Sheriff Daniels discussed deer accidents and costs to the county. He has submitted a bill to the Kansas Wildlife and Parks and has not received reimbursement. He wishes to proceed with a Limited Action Suit against the agency. The Board stated they will not support such action against the Kansas Wildlife and Parks. They feel a meeting should be held to include the Board of County Commissioners, representatives of the Kansas Wildlife and Parks and Sheriff Daniels.
A letter from Dr. Barta for boarding bill for hybrid dogs was discussed. Sheriff Daniels said the case is in the hands of Mary Cadle and Larry Markle. The Board acknowledged receipt of the letter and discussion with Sheriff Daniels.

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DEPARTMENT OF CORRECTIONS – CAMERA BIDS:

Jerry Williams, Department of Corrections Director and Barbara Curtis, Acting Public Works Director, met with the Board and presented proposals for security camera system for the jail. The Board asked that bids be obtained for this system. Bids will be received before a decision will be made.

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PUBLIC WORKS:

Barbara Curtis, Acting Public Works Director, presented the weekly written report. The following items were discussed: Clerk’s Plat for Engle Estates Subdivision; Proposed Spears Manufacturing Company Roadway (1225 Road); Departmental Work Progress; Household Hazardous Waste; Noxious Weed; and Sewer District No. 2. As a result of this report, the following action was taken:

ACTION: A motion was made by Commissioner Taylor to approve bids be requested for 50 gallons of Plateau at an approximate cost of $13,000.00. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

Minutes – March 3, 2003

Page 3

PUBLIC WORKS (Continued):

ACTION: A motion was made by Commissioner Taylor to approve a bid for pipe in the amount of $9,014.40 submitted by JRC Pipe Company. Motion was seconded by Commissioner Mattix. Debit Road and Bridge Fund.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-25

ACTION: A motion was made by Commissioner Taylor to authorize the Public Works Department to advertise a position as Technical Assistant at a starting wage of $9.50 per hour and change the job title from Construction/Utility Coordinator to Technical Assistant on the job description filed with the Human Resources Department. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-26

ACTION: A motion was made by Commissioner Mattix to approve speed limits to be set at 45 mph as requested by Kansas Wildlife and Parks on the roads across the reservoir and the approaching roads. Roads included are 3300-18, 3175-19, 5050-10 and 2950-21. Motion was seconded by Commissioner Taylor.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-27

Mr. Delmer Romig discussed resurfacing County Road 5500 at 4300. The Board advised Mr. Romig the road would remain as it presently is and not be resurfaced but will be maintained as it has been in the past.

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COUNTY ATTORNEY – COMPUTER BIDS:

Elaine Glines met with the Board and presented bids for computer equipment for the County Attorney’s office. Bids were as follows:

Advantage Computers, Iola, Kansas $ 19,900.00

Kontemporary Keyboards, Coffeyville, Kansas $ 19,839.00

ACTION: A motion was made by Commissioner Mattix to approve bids for computer equipment for the County Attorney’s office from Kontemporary Keyboards, Coffeyville, Kansas in the amount of $19,839.00. Motion was seconded by Commissioner Taylor. Debit _____________________ Fund.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-28

OTHER BUSINESS:

After Prom –

ACTION: A motion was made by Commissioner Taylor to authorize a total of $1,000.00 be expended for After Prom functions to be divided equally between Unified School Districts 436,445, 446 and 447. This money will be debited from Special Alcohol Fund. Motion seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-29

Minutes – March 3, 2003

Page 4

Fair Housing –

ACTION: A motion was made by Commissioner Taylor to declare April, 2003 as Fair Housing Month for Montgomery County. .Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-30

Abatements –

ACTION: A motion was made by Commissioner Taylor to approve abatements in the amount of $60,303. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

Berlin Wheeler Agreement –

ACTION: A motion was made by Commissioner Taylor to approve and authorize the County Treasurer to enter into an agreement with Berlin Wheeler for specified collection services for a period of two (2) years commencing March 3, 2003. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-31

Cancel Warrants – County Treasurer:

ACTION: A motion was made by Commissioner Taylor to order and authorize the County Treasurer to cancel and clear checks in the amount of $999.95 and credit to the County General Fund. Motion was seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

RES. NO. 03-23

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COMPUTER DEPARTMENT:

Ken Collins, Computer Department Director, met with the Board to discuss the Maintenance Agreement on the AS400 for 2003. The agreement will be in force for 12 months. The agreement is on file in the County Clerk’s office.

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Minutes – March 3, 2003

Page 5

ADJOURNMENT: 11:30 AM

ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix.

ROLL CALL VOTE – Commissioner Taylor - Yes

Commissioner Hey - Absent

Commissioner Mattix - Yes

BOARD OF COUNTY COMMISSIONERS

MONTGOMERY COUNTY, KANSAS

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RUDY M. TAYLOR - Chairman

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FRENCH L. HEY - Member

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LEE MATTIX - Member

ATTEST:

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County Clerk