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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES
February 10, 2003 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM. ******** CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Mattix. PLEDGE OF ALLEGIANCE: Commissioner Hey. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of February 3, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Hey to approve invoices in the amount of $152,141.36 and $829.94 as presented by the County Clerks office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPOINTMENT TO SOUTHEAST KANSAS REGIONAL PLANNING COMMISSION GENERAL BOARD: ACTION: A motion was made by Commissioner Taylor to appoint Tom Crittenden, Independence, Kansas to the General Board of Southeast Kansas Regional Planning Commission as recommended by Commissioner Hey with no term limit for this position. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-19 ******** Minutes February 10, 2003 Page 2
INSURANCE PEMIUM NEW VEHICLE FOR PUBLIC WORKS: The County Clerk presented a check received from Employers Mutual in the amount of $1,161.00 representing a refund to the County for changes of coverage or deletions from the policy. An additional premium of $265.00 was presented for payment. ACTION: A motion was made by Commissioner Hey to authorize the Chairman to sign on behalf of Montgomery County for the expenditure of additional premium for Public Works vehicle in the amount of $265.00. Debit County General Operating Fund. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** DEPARTMENT OF CORRECTIONS COPIER BID: Jerry Williams, Department of Corrections Administrator, presented bids for one (1) copier for his department. Bids were as follows: Midwest Office Systems $4,875.00 McCartys Office Supply $5,199.00 Digital Connections $4,621.00 Copy Products $3,995.00 Lakeland Office Systems $4,995.00 Network Enhancement Systems, Inc ..$5,539.00 ACTION: A motion was made by Commissioner Hey to approve the low bid for a new Toshiba Copier from Copy Products, Iola, Kansas in the amount of $3,995.00 for the Department of Corrections. Motion was seconded by Commissioner Mattix. Debit County Capital Outlay Fund. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. 03-20 Mr. Williams reported on cameras and problems with locks at the jail. The Board will check with Barbara Curtis on repair of these items.
******** HUMAN RESOURCES AMERICAN FIDELITY RENEWAL: Liz Schwatken, Human Resources Director, met with the Board to discuss the renewal for the contract with American Fidelity. She told the Board the savings has been substantial to the county and the employees seem to be satisfied with their services. ACTION: A motion was made by Commissioner Hey to renew the contract with American Fidelity for the year 2003-2004 as Cafeteria Plan Administrator for Montgomery County. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. 03-21
******** PUBLIC WORKS: Barbara Curtis, Acting Public Works Director and Vasco Brown, Road Supervisor, met with the Board and presented the weekly written report. The following items were discussed: Work Program; Dust Control; Permission requested and granted to quote 12 pipe steel; Permission granted to move location for street light; Noxious Weed annual report; and general discussion regarding Woodland West resurfacing and problems with water drainage if resurfaced. Two (2) firms submitted bids for Construction Inspection on the Spears Roadway Project. Bids were as follows: TransSystems Corporation $61,680.00 Cook, Flatt & Strobel $46,083.00
Minutes February 10, 2003 Page 3
PUBLIC WORKS (Continued): ACTION: A motion was made by Commissioner Taylor to accept the low bid for Construction Inspection on the Spears Roadway Project in the amount of $46,083.00. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. 03-22 The Board discussed the camera and lock problem brought to them by Jerry Williams Public Works is having a meeting on Wednesday to work on the problems. EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 10:25 AM to return at 10:35 AM with Barbara Curtis and Vasco Brown to discuss non-elected personnel. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to session at 10:35 AM with no action taken and no decisions made.
******** COUNTY ATTORNEY COMPUTER EQUIPMENT PURCHASE REQUEST: Bill Cullins, County Attorney, and Jeff Joseph of KKI, met with the Board to discuss computer update for the County Attorneys office. Mr. Cullin was given approval to receive bids for the equipment and the bids will be opened February 21, 2003 at 10:00 AM.
******** EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 10:50 AM to return at 11:00 AM with County Clerk to discuss non-elected personnel. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to session at 10:59 AM with no action taken and no decisions made.
******** Minutes February 10, 2003 Page 4
ADJOURNMENT: 11:00 AM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR - Chairman _____________________________________ FRENCH L. HEY - Member _____________________________________ LEE MATTIX - Member ATTEST: _____________________________________ County Clerk
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