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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES February 3, 2003
The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
******** CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Hey. PLEDGE OF ALLEGIANCE: Commissioner Mattix. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Hey to approve the agenda as amended. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Mattix approve the minutes of January 27, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Taylor to approve invoices in the amount of $166,896.74 and $50,504.50 as presented by the County Clerk’s office. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** MONTGOMERY COUNTY RURAL FIRE NO. 1 – FIREMAN’S RELIEF FUND: Gene Tucker, MCRF#1 Director, met with the Board at the Board’s request to discuss the audit report on the borrowing of funds from Fireman’s Relief Fund in previous years. Richard Catron was also present for the discussion. Mr. Tucker was told of the Audit Exit Review with the auditing firm and advised of their recommendation. Proper procedure was not executed when the loan was made from the Fireman’s Relief Fund to the fire district. Mr. Tucker suggested a meeting between the president of the relief fund and the auditor before any future loans are pursued. EXECUTIVE SESSION: ACTION: A motion was made by Commissioner Taylor to recess to Executive Session at 9:29 AM to return at 9:33 AM with Gene Tucker and Richard Catron present to discuss non-elected personnel. This session is at the request of Mr. Tucker. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes Returned to session at 9:32 AM with no action taken and no decisions made. Minutes – February 3, 2003 Page 2
CONVEYANCE OF LAND BY MONTGOMERY COUNTY TO FARMLAND INDUSTRIES, INC: ACTION: A motion was made by Commissioner Hey to adopt a resolution conveying certain land from Montgomery County, Kansas to Farmland Industries, Inc. pursuant to Resolution 92-92 and the Bond Resolution adopted November 12, 1992 between Montgomery County and Commerce Bank of Kansas City, (Trustee) for Farmland Industries, Inc. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-15
******** CLASS LTD: Jan Bolin, Director Class LTD, presented an update on personnel, funding and clients. She advised the Board Class has experienced a $250,000 loss due to budget cuts in funding.
******** Recessed at 9:56 AM. Returned at 10:00 AM.
******** PUBLIC WORKS: Barbara Curtis, Acting Public Works Director, and Vasco Brown, Supervisor, met with the Board to present the weekly written report. The following items were discussed: Major Bridge Replacement Status (County Bridge No. 22, County Bridge No. 107, and County Bridge No. 1145); Proposed Spears Manufacturing Company Roadway (1225 Road); Departmental Work Progress and Building Maintenance. The Spears Project was discussed and Ms. Curtis advised the Board four (4) letter of interest for construction inspection were received. The field was narrowed to two (2) firms, Cook, Flatt and Strobel and Transystems. Ms. Curtis was instructed to obtain quotes from both firms to present at the February 10th meeting for the Boards decision. A road viewing was set for 9:00 AM February 24, 2002 on CR 3100-01 as requested by Mr. Bill Bean.
******** COUNCIL ON AGING: Joe Scammey, Council on Aging Advisory Board Member, presented a request to the Board for funding in the amount of $7,261.00 to Southeast Kansas Community Action Program, Inc. for the purchasing of a new bus through the Kansas Department of Transportation. The funds would be debited from the Council on Aging Fund and has been approved by the Advisory Board. ACTION: A motion was made by Commissioner Hey to approve funds to be debited from Council on Aging Fund in the amount of $7,261.00 towards the purchase of a new van for SEK-CAP, Inc. to be purchased through the Kansas Department of Transportation for the total purchase price of $36,305.00. This action has been approved and recommended by the Council on Aging Advisory Board. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-16 COUNCIL ON AGING APPOINTMENTS: ACTION: A motion was made by Commissioner Hey to approve the recommendation of the Council on Aging Advisory Board and reappoint the following members for the term 2003 – 2006: Melvin Burkhead, Selda Grauerholz, Virginia Lagal, Mary Padley, Adolph Wildgrube and Norma Foster. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-17 ******** Minutes – February 3, 2003 Page 3
COUNTY HEALTH ADMINISTRATOR APPOINTMENT - AMENDMENT TO JANUARY 13, 2003 MINUTES: ACTION: A motion was made by Commissioner Taylor to amend the minutes of January 13, 2003(Resolution 03-04) to include the appointment of Ruth Bardwell as Montgomery County Health Administrator for the year 2003. Motion was seconded by Commissioner Hey. ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-18
******** MONTGOMERY COUNTY HEALTH: Ruth Bardwell, Montgomery County Health Administrator, presented a request to the Board for the County Health Offices in Independence and Coffeyville to be closed February 11, 2003 to allow the staff to attend smallpox vaccination training. Approval was given for the closing of the two (2) offices. Ms. Bardwell gave a short information discussion on smallpox, immunizations and answered questions from the Board.
******** ADJOURNMENT: 10:40 AM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Hey.
ROLL CALL VOTE – Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR - Chairman _____________________________________ FRENCH L. HEY - Member _____________________________________ LEE MATTIX - Member ATTEST: _____________________________________ County Clerk
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