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BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS OFFICIAL MINUTES January 27, 2003 The Board of County Commissioners, three members and the County Clerk present, met in regular session at 9:00 AM.
******** CALL TO ORDER: Commissioner Taylor. INVOCATION: Commissioner Hey. PLEDGE OF ALLEGIANCE: Commissioner Mattix. AGENDA APPROVAL: ACTION: A motion was made by Commissioner Taylor to approve the agenda as amended. The motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes ******** APPROVAL OF MINUTES: ACTION: A motion was made by Commissioner Hay approve the minutes of January 13, 2003 as presented by the County Clerk. The motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** APPROVAL OF PAYMENT OF INVOICES: ACTION: A motion was made by Commissioner Mattix to approve invoices in the amounts of $39,710.24; 5,537.62; 2,215.38 and $118,933.83 as presented by the County Clerks office. The motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes
******** OAKHILL CEMETERY DISTRICT #11: ACTION: A motion was made by Commissioner Hey to approve the appointment of Sandra L. Faler to the position of Treasurer of Oakhill Cemetery District No. 11 as recommended by the Cemetery Board of Directors. This appointment is to fill the vacancy created by the resignation of Bonnie Oliver. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-07 ******** RC&D BOARD APPOINTMENT: ACTION: A motion was made by Commissioner Mattix to appoint Les Wagner to the Resource Conservation & Development Board. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-08
Minutes January 27, 2003 Page 2
HUMAN RESOURCES EMPLOYEE STATUS CHANGES: Employee Status Changes were presented to the Board by Liz Schwatken, Human Resources Director for the following employees: Ron Rooks Promotion; Joshua Warner Probation Completion; Steve Hoppock Probation Completion and Linda Shoaf Promotion. The following action was taken: ACTION: A motion was made by Commissioner Mattix to approve the following employee status changes as presented by the Human Resources/Payroll Department: Ron Rooks Promotion; Joshua Warner Probation Completion; Steve Hoppock Probation Completion and Linda Shoaf Promotion. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Taylor - Yes Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-09
******** FOUR COUNTY MENTAL HEALTH GRANT LETTER: Greg Hennen, representing Four County Mental Health, presented a letter for the approval of the Board, to be sent to Kansas Department of Commerce & Housing addressing the scoring of the original application. The Board approved the letter and it was sent under the signatures of the Commission.
******** APPOINTMENT OF COUNTY NEWSPAPER: Commissioner Taylor presented a letter stating a conflict of interest which is on file in the County Clerks office. The letter stated Commissioner Taylor would not be involved in making any decisions regarding the placement of legal publications, nor will I vote on the Official County Newspaper status. The following action was taken: ACTION: A motion was made by Commissioner Mattix to designate the Official County Newspaper for 2003 to be the Montgomery County Chronicle. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-10
******** MILEAGE RATE INCREASE: ACTION: A motion was made by Commissioner Hey to increase the mileage rate from 33 cents per mile to 36 cents per mile, effective January 15, 2003. This rate is in accordance with the State of Kansas allowable rate for State employees. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-06
******** UNIFIED COURT SYSTEM JUDGE DENT: Judge Dent met with the Board to update developments in the Judicial System. Three (3) main items were discussed: (1) The state may cease to pay attorney fees for felonies. (2) Misdemeanor and juvenile work is paid from the Unified Court budget. Judge Dent is negotiating with Kansas Legal Services to furnish legal defense at a savings to the county. (3) The state has installed software (unfunded mandate) in Independence and Coffeyville. The security problem was discussed. The Board and Judge Dent agreed it will not be done at this time due to the funds that have been cut by the state. Judge Dent said he will be needing to purchase new furniture for his office. The Board only asked that the furniture purchased be for a reasonable amount of money.
******** Minutes January 27, 2003 Page 3
CEREAL MALT BEVERAGE LICENSE: ACTION: A motion was made by Commissioner Hey to approve a Cereal Malt Beverage for the Caney Golf Course, Caney, Kansas. Motion was seconded by Commissioner Taylor. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-11
******** PUBLIC WORKS: Barbara Curtis, Acting Public Works Director, presented a request for a bridge plaque for Bridge No. 1145 south of Jefferson. The cost to the County will be $90.00. The request was approved by the Board. A final request for the CDBG Grant in the amount of $400,000 for Sewer District No. 2 was presented for the signature of the Chairman. ACTION: A motion was made by Commissioner Hey to authorize the Chairman to sign on behalf of Montgomery County, the final request for the CDBG Grant ($400,000) for Sewer District No. 2. Motion was seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes Ms. Curtis presented the weekly written report. The following items were discussed: Major Bridge Replacement Status (County Bridge No. 1145); Building Maintenance (Bids for Pest Control); Sewer District No. 2 (final Grant Agreement); and County Auction (May 3rd at 10:00 AM). As a result of the report, the following action was taken: PEST CONTROL BID: ACTION: A motion was made by Commissioner Mattix to award the Pest Control Bid to State Termite Control, Independence, Kansas for the low bid of $1,740.00. Debit Building Maintenance. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-12 SPEARS ROADWAY PROJECT: The Spears Road Project was discussed. Bids for the roadway project was discussed before being awarded. Mr. Darold Davis of Cook, Flatt and Strobel was present for the awarding of the bids. The following action was taken. ACTION: A motion was made by Commissioner Mattix to accept the low bid of $470,173.70 from Muller Construction Company, Coffeyville, Kansas for asphalt road for Spears Roadway Project. Motion was seconded by Commissioner Hey. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-13 The right-of-way approval by the Corp of Engineers (Oklahoma) should be ready by February 20, 2003 to begin work.
******** Minutes January 27, 2003 Page 4
AUDIT EXIT CONFERENCE 2001: Harley Schlotterbeck, Hutinett, Schlotterbeck and Burns, L. L. C., met with the Board for the 2001 Audit Exit Conference. Each topic was discussed. Mr. Schlotterbeck presented a contract for the audit year 2002 to be completed in 2003 in the amount of $14,475 plus travel and other direct costs. The contract was approved and signed by the Board. ACTION: A motion was made by Commissioner Hey to enter into an agreement with Hutinett, Schlotterbeck and Burns, L.L.C., for the Montgomery County 2002 audit to be performed in 2003 for the amount of $14,475.00 plus travel and other direct costs. Motion was seconded by Commissioner Mattix. Debit County General Operating Fund. ROLL CALL VOTE Commissioner Taylor - Abstained Commissioner Hey - Yes Commissioner Mattix - Yes RES. NO. 03-14
******** BUDGET WORK SESSION: Harley Schlotterbeck and Larry Wright met with the Board to discuss the impact on the Montgomery County Budget for 2003 and possibly 2004 with the cut in funds from the State of Kansas. City /County Revenue Sharing and LAVTR taxes have been cut for 2003. No action was taken at this time, however, it was decided to send a letter to legislators expressing the concerns of the county and asking for their assistance to have these monies that have been cut, to be reinstated for the entities.
******** ADJOURNMENT: 12:30 PM ACTION: Motion by Commissioner Taylor, seconded by Commissioner Mattix. ROLL CALL VOTE Commissioner Mattix - Yes Commissioner Taylor - Yes Commissioner Hey - Yes BOARD OF COUNTY COMMISSIONERS MONTGOMERY COUNTY, KANSAS
_____________________________________ RUDY M. TAYLOR -Chairman _____________________________________ FRENCH L. HEY - Member _____________________________________ LEE MATTIX - Member ATTEST: ___________________________________________ CHARLOTTE SCOTT SCHMIDT - County Clerk
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